Workplace Service Specialist

Defenders of Wildlife

. Open, organize, sort, and research incoming mail, documents, and catalogs .

Posted 9/17/2026full-timeWashington • Washington • United StatesJunior💰 $24 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and multitasking abilities while maintaining a clean and welcoming office environment. Proficient in administrative support tasks, including data entry, equipment operation, and facility maintenance coordination.

Highest-signal resume keywords

Administrative ExperienceData EntryTime ManagementOffice Equipment OperationFacility Maintenance Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryOffice Equipment OperationMail SortingPackage DeliveryLight Building Maintenance

Soft Skills

Time ManagementMultitaskingTeam CollaborationStrong Sense of UrgencyOrganizational Skills

Tools & Technologies

OutlookCopiersScannersMail OpenersLabeling Equipment

Industry Keywords

Administrative SupportOffice EnvironmentVisitor ManagementSafety ProceduresSupply Management

About the role

Key responsibilities & impact

Open, organize, sort, and research incoming mail, documents, and catalogs
Receive inbound deliveries from FedEx, UPS, DHL, USPS, and other vendors
Deliver packages desk-side
Order, receive, and deliver department supplies
Receive incoming and outgoing messenger and courier packages
Order shipping supplies
Operate copiers, scanners, mail openers, and labeling equipment
Set up equipment, load materials, clear jams, and resolve simple malfunctions
Restock and maintain office and pantry supplies
Support conference room setup and video conferencing setup
Perform data entry
Assist with new-hire office setups
Assist the building engineer with light building maintenance
Welcome staff, visitors, and guests while monitoring building access and visitor sign-in/security procedures
Maintain common areas, breakrooms, conference rooms, copy areas, and shared spaces
Monitor shared spaces and report maintenance or equipment issues
Reset conference rooms and prepare them for scheduled use
Maintain pantry and beverage stations, including replenishing supplies, dishwashing, and cleaning surfaces and appliances
Perform light office-environment maintenance and coordinate with janitorial vendors when needed
Inspect shared office spaces and communicate operational, maintenance, safety, or supply concerns to the Facilities Manager
Provide backup support to front desk and receptionist areas
Perform other related duties as assigned
No travel required

Requirements

What you’ll need

High school diploma or equivalent
1 year of relevant administrative experience
Equivalent combination of education and experience may be accepted as a substitute for the listed education and experience
Ability to interpret safety rules, operating and maintenance instructions, and procedure manuals
Ability to work independently and as part of a team
Good time management skills
Ability to multitask and meet deadlines
Strong sense of urgency
Ability to maintain a clean, organized, and welcoming office environment
Ability to identify facility, safety, or housekeeping concerns and take appropriate action or escalate as needed
Ability to use Outlook to send and receive emails
Ability to move objects up to 50 pounds
Must satisfactorily perform essential duties and responsibilities

Benefits

Comp & perks

Union-eligible position represented by OPEIU Local 2
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions