Chief of Staff Assistant – COO Office

DEHIB Deutscher Hilfsbund e.V.

. Support the organizational management of the Council of Experts, Board of Trustees, and other committees .

Posted 11/6/2026internshipRemote • GermanyLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while effectively managing schedules, meetings, and documentation. Proficient in Microsoft 365 applications to support administrative and coordination tasks.

Highest-signal resume keywords

Microsoft 365 ProficiencyEvent ManagementOffice AdministrationProject CoordinationBilingual in German

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Meeting CoordinationDocument ManagementSchedulingRegistration ManagementProcess Improvement

Soft Skills

Organizational SkillsCommunication SkillsReliabilityDiscretionIndependent Working Style

Tools & Technologies

Microsoft TeamsMicrosoft OutlookMicrosoft PlannerMicrosoft SharePoint

Industry Keywords

Committee CoordinationVolunteer RoleAssociation WorkFederal Executive Board

About the role

Key responsibilities & impact

Support the organizational management of the Council of Experts, Board of Trustees, and other committees
Organize meetings and events
Coordinate schedules, send invitations, and manage registrations
Prepare meeting materials
Track open items, responsibilities, and deadlines together with the Chief of Staff
Coordinate contacts and share information between committees, the Federal Executive Board, and specialist departments
Systematically document and file meeting outcomes and materials in Microsoft 365
Contribute ideas for simpler and more efficient processes
Work directly with the Chief of Staff in the COO Office

Requirements

What you’ll need

Enjoy organizing, communicating, and working in a structured manner
Ideally, initial experience in assistance, office administration, project coordination, event management, or work with associations
Confident using digital applications
Experience with Microsoft 365 (Teams, Outlook, Planner, SharePoint) is an advantage
Careful, independent working style; reliability and discretion
Very good written and spoken German
Willingness to provide approximately 4–6 hours of support per week on a regular basis
Volunteer role; unpaid and not an employment relationship

Benefits

Comp & perks

1 day of annual leave
Fully remote, using Microsoft 365
Largely flexible scheduling
Structured onboarding
Dedicated point of contact: the Chief of Staff
Qualified volunteer certificate and service confirmation
Corporate benefits
Access to a growing network spanning business, politics, academia, and nonprofit organizations
Opportunities to connect with entrepreneurs, executives, and experts
Access to the expertise of affiliated organizations and cooperation partners
Opportunity to gradually take on greater responsibility