Virtual Assistant

Delegate CX

. Manage calendars, appointments, and scheduling .

Posted 9/22/2026full-timeRemote • PhilippinesMid-LevelSenior💰 ₱37,500 per monthWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and organizational capabilities, with proficiency in CRM management, digital file management, and social media marketing. Effectively communicates with clients and stakeholders while ensuring compliance and efficiency in transaction coordination.

Highest-signal resume keywords

Administrative Assistant ExperienceCRM Management SkillsSocial Media Marketing ExperienceMicrosoft Office 365 ProficiencyTransaction Coordination Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database Management SkillsDigital File Management SkillsEmail Marketing SkillsWebsite/Content Update SkillsElectronic Document/Signature Platforms Experience

Soft Skills

Excellent Written Communication SkillsExcellent Verbal Communication SkillsProfessional Customer Service

Tools & Technologies

Brivity CRMCanvaDotloopDocuSignMicrosoft Teams

Industry Keywords

Transaction CoordinationClient OnboardingCompliance RequirementsSocial Media Management ToolsMLS Systems

About the role

Key responsibilities & impact

Manage calendars, appointments, and scheduling
Monitor emails and prioritize responses
Maintain organized digital filing systems
Prepare contracts, disclosures, and transaction documents
Perform data entry and database management
Coordinate with attorneys, lenders, inspectors, appraisers, and vendors
Track deadlines and compliance requirements
Conduct cold calls to potential clients
Serve as a first point of contact for clients
Provide professional customer service and follow-up
Manage CRM activities and client communication plans
Maintain client records and transaction updates
Assist with client onboarding and closing processes
Support client appreciation events and campaigns
Create and schedule social media content
Assist with listing marketing campaigns
Update website content and online listings
Create email newsletters and promotional materials
Monitor online reviews and reputation management
Support branding and business development initiatives
Open and manage transaction files
Track contingencies and contract deadlines
Coordinate electronic signatures
Communicate transaction updates with relevant parties
Ensure transaction files are complete for compliance and closing
Generate reports and track performance metrics
Assist with special projects and process improvements
Create systems and workflows to improve efficiency
Research vendors, services, and industry trends

Requirements

What you’ll need

Previous administrative assistant experience required
Real estate experience is not required
Transaction coordination experience is preferred
CRM experience is preferred
Social media marketing experience is preferred
Excellent written and verbal English communication skills
Must be available during the client's required U.S. operating hours
Proficiency with Microsoft Office 365
Administrative and database management skills
CRM management skills
Digital file management skills
Social media management skills
Email marketing skills
Website/content update skills
Experience with electronic document/signature platforms
Familiarity with MLS systems preferred; training will be provided
Knowledge of Microsoft Teams and social media management tools
Brivity CRM, Canva, Dotloop, and DocuSign are preferred

Benefits

Comp & perks

Permanent work-from-home setup
Government-mandated benefits
Company equipment provided
Internet stipends upon regularization
HMO Coverage
PTO credits and service incentive leaves
Major spring and winter company live events
Monthly employee appreciation virtual events
Company-provided career skills training courses
A company culture focused on your personal and professional growth