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Dentons

HR Payroll and Reporting Specialist

Dentons

. Manage HR administration throughout the employee lifecycle, including onboarding, offboarding, and employee changes .

Posted 10/9/2026full-timeWarsaw • PolandMid-LevelSeniorWebsite

Core Competencies

Role fit
Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HR administration, payroll processes, and compliance with Polish labor law, while effectively managing employee data and providing comprehensive HR support. Proficient in data analysis and reporting, with strong organizational and communication skills.

Highest-signal resume keywords
HR AdministrationPayroll PreparationPolish Labor LawMS Office ExcelEmployee Data Management

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills
Payroll VerificationHR ReportingEmployee Benefits AdministrationData AnalysisProcess Improvement
Soft Skills
Attention to DetailOrganizationCommunicationProblem-SolvingDiscretion
Tools & Technologies
HR SystemsPayroll SystemsWorksmile Platform
Industry Keywords
Employee LifecycleOnboardingOffboardingCompensation ReportingHR Projects

About the role

Key responsibilities & impact
  • Manage HR administration throughout the employee lifecycle, including onboarding, offboarding, and employee changes
  • Maintain accurate and up-to-date employee data across HR systems, payroll files and documentation
  • Coordinate employment changes, transfers, contract extensions, and related system updates
  • Prepare, consolidate and verify payroll inputs, including salaries, absences, overtime and allowances
  • Coordinate payroll processes with HR, Finance, Accounting and the external payroll provider
  • Administer employee benefits, including medical care, life insurance, PPK and the Worksmile platform
  • Respond to employee and manager HR queries and provide day-to-day HR support
  • Prepare employment-related certificates, confirmations and other HR documentation
  • Prepare regular and ad hoc HR/payroll reports and support data analysis for HR and management
  • Support salary benchmarking, compensation reporting and annual compensation review processes
  • Support HR projects related to automation, digitalization, process improvements and changes in Polish labour law
  • Maintain HR process documentation, calendars, checklists and knowledge base materials

Requirements

What you’ll need
  • Higher education preferred in HR, payroll, finance, administration, law or related field
  • Minimum 4 years of experience in HR payroll, HR administration or HR operations
  • Solid knowledge of Polish labor law, payroll, working time, benefits and HR processes
  • Experience with payroll preparation/verification, employee data, HR reporting and HR/payroll systems
  • Very good MS Office skills, especially Excel
  • Fluent Polish and English
  • Strong attention to detail, organization, ownership and ability to meet deadlines
  • Excellent communication skills, proactive problem-solving approach and discretion with confidential data

Benefits

Comp & perks
  • Private medical healthcare provided by Medicover
  • MultiSport card
  • Benefit Cafeteria system
  • Option to join a private insurance plan
  • An additional day off for your birthday
  • Tailored learning & development opportunities
  • Hybrid work model with a modern office in Warsaw city center