Grants & AP Administrator

Digital Catapult

. Assist with the quarterly grant claim process by collating, analysing and organising required financial evidence .

Posted 9/22/2026full-timeLondon • United KingdomMid-LevelSenior💰 £29,000 - £30,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong numerical skills and attention to detail while managing administrative tasks and financial support for project management. Proficient in maintaining electronic filing systems and improving administrative processes within a fast-paced environment.

Highest-signal resume keywords

Numerical SkillsAttention To DetailAdministrative SupportCommunication SkillsOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Financial AnalysisDatabase ManagementInvoice ProcessingPurchase Order ManagementAccrual PostingReport GenerationGrant Management

Soft Skills

Team PlayerSelf-StarterFlexible AttitudeTime Management

Tools & Technologies

Electronic Filing SystemsSpreadsheets

Certifications & Qualifications

Baseline Personnel Security Standard (BPSS)

Industry Keywords

Grants ManagementProject AuditsFinancial Evidence

About the role

Key responsibilities & impact

Assist with the quarterly grant claim process by collating, analysing and organising required financial evidence
Liaise with project partners to collate and chase information necessary for claim submission
Liaise with auditors to coordinate and gather information needed for quarterly project audits
Maintain electronic filing for all grants
Assist with monitoring grants, including updating relevant databases and spreadsheets
Manage administrative tasks and provide financial support to Project Managers
Create new suppliers and send purchase order details
Process invoices, expenses and credit cards and post accruals reviewed by the Senior Accountant
Produce creditors aging reports
Support the Grants Team in improving administrative processes and documentation
Assist the Finance Assistant and wider Finance Team

Requirements

What you’ll need

Prior work experience within an administrative role
Previous experience in the grants area is desirable but not essential
Strong numerical skills with excellent attention to detail
Highly organised and able to prioritise time effectively within a fast-paced environment to meet deadlines
Willingness and determination to learn new systems
Confident PC skills
Self-starter, self-confident with a can-do, flexible attitude
Team player able to work independently
Excellent verbal and written communication skills
Successful completion of the Baseline Personnel Security Standard (BPSS) clearance process prior to starting employment

Benefits

Comp & perks

25 days annual leave, Bank Holidays and 3 days between Christmas and New Year
Double-matched pension up to 10% of your salary
Discretionary company bonus
4% of your salary to use towards selecting benefits, including health cash plan, Private Medical Insurance, buying holiday and topping up your pension
E-Vehicle Scheme
Cycle2Work
Tech Scheme
Gym Discounts
Give As you Earn
PerkPal
Life insurance 4x salary
Free to access EAP & Financial Wellbeing advice
Enhanced maternity and paternity leave
Hybrid working with great offices to work from 2 days per week
Investment in ongoing learning and development
Company social events throughout the year
Free office snacks
Employee-led affinity groups and opportunities for feedback
Football team, running and climbing groups, and volunteering activities