Executive Assistant – CEO

Digital Science

. Provide high-level, proactive executive-level administrative and strategic operational support to the CEO and US-based Management Board members .

Posted 11/11/2026full-timeRemote • Massachusetts • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in providing executive-level administrative support, managing complex diary schedules, and coordinating global travel logistics. Proficient in utilizing enterprise productivity tools and maintaining confidentiality while fostering professional relationships across leadership teams.

Highest-signal resume keywords

Executive-Level SupportDiary ManagementGlobal Travel CoordinationAI Productivity ToolsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningData ManagementPresentation PreparationResearch SkillsAction Tracking

Soft Skills

Problem-SolvingAttention to DetailIndependenceProactive PrioritizationRelationship Building

Tools & Technologies

Google WorkspaceSalesforceNetSuiteConcurAI Productivity Tools

Certifications & Qualifications

Relevant Bachelor's DegreeExecutive Support Qualification

Industry Keywords

C-Suite SupportOperational LiaisonCross-Functional AlignmentExecutive Administration FrameworksConfidentiality

About the role

Key responsibilities & impact

Provide high-level, proactive executive-level administrative and strategic operational support to the CEO and US-based Management Board members
Streamline executive workflows and serve as a trusted operational liaison
Drive cross-functional alignment across senior leadership teams
Arrange and manage internal and external meetings, including agendas, meeting content, action tracking, room bookings, and end-to-end support
Schedule Management Board meetings and align stakeholders
Manage and coordinate diaries for US-based Management Board members
Coordinate executive travel, including flights, hotels, visa applications, itineraries, and expenses in Concur
Facilitate communication across the Management Board, Executive Team, and wider leadership teams
Manage shared repositories and circulate key operational updates
Establish and refine executive administration frameworks with the SVP of Operations
Use AI productivity tools to streamline correspondence, summarize meetings, and optimize information workflows
Organize Management Board off-site meetings and other events, including venues, hotels, restaurants, agendas, speakers, on-site support, and invoices
Conduct research, gather information, take meeting notes, prepare presentations, and assist with NetSuite, Google Suite, Salesforce, and Concur
Collaborate with the London-based Executive Assistant on global executive support coordination
Handle ad hoc projects and analysis requested by the CEO

Requirements

What you’ll need

Demonstrable experience providing executive-level support to C-suite executives and senior leadership teams
Proven experience in complex diary management, global travel booking, and event planning/coordination
Experience with enterprise productivity and management platforms such as Google Workspace, Salesforce, and NetSuite
Proficiency in leveraging AI productivity tools and assistants
Exceptional verbal and written communication skills
Strong problem-solving, technical, and data skills with meticulous attention to detail
Ability to work independently, proactively prioritize workload, and remain calm under pressure
Absolute discretion and confidentiality when handling sensitive company information
Ability to form professional relationships throughout an organization
Relevant bachelor's degree or equivalent executive support/administrative qualification preferred
Must reside in the United States

Benefits

Comp & perks

Equal opportunity employment commitment
Inclusive workplace culture where every individual feels valued and belongs
Support for diversity, collaboration, and professional development through an open-minded community
Training provided for leveraging AI productivity tools