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Office Manager, Executive Assistant
Digital Science. Provide comprehensive administrative and executive assistance to Europe-based Management Board members and Executive Team colleagues .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in providing executive-level support to senior leadership, managing office operations, and coordinating logistics for travel and events. Exhibits strong organizational skills, attention to detail, and effective communication abilities while maintaining confidentiality.
Highest-signal resume keywords
Executive-Level SupportOffice Operations ManagementCalendar ManagementCommunication SkillsProblem-Solving Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Travel Logistics CoordinationExpense ReconciliationFacility ManagementAdministrative QualificationData Skills
Soft Skills
Organizational SkillsAttention to DetailProactive ThinkingRelationship BuildingDiscretion
Tools & Technologies
ConcurAI Productivity Tools
Industry Keywords
C-Suite SupportHealth and Safety AdministrationEvent CoordinationInternal CommunicationsVendor Coordination
About the role
Key responsibilities & impact- Provide comprehensive administrative and executive assistance to Europe-based Management Board members and Executive Team colleagues
- Manage calendars, schedules, and priority meetings proactively
- Coordinate end-to-end travel logistics, including flights, accommodation, visa applications, itineraries, and expense reconciliation in Concur
- Collaborate with the Executive Assistant to the CEO and global executive support teams
- Oversee day-to-day London office operations, including employee inductions, building access, post, office supplies, and first aid kits
- Manage relationships with PanMac Facilities, Reception, and Security
- Coordinate local health and safety administration, including fire marshal and first aider training and documentation
- Organise London office events and support training-course logistics, hotel bookings, and venue coordination
- Assist the Operations team with administrative projects, internal communications, and cross-functional workflows
- Handle ad hoc projects or analysis requested by the SVP Operations
Requirements
What you’ll need- Demonstrable experience providing executive-level support to C-suite executives and senior leadership teams
- Experience overseeing daily office operations, facility management, and coordinating with external vendors and building services
- Executive support / administrative qualification and/or relevant experience is preferred
- Relevant experience leveraging AI productivity tools is desired but not essential; training will be provided
- Strong organisational capabilities and process orientation
- Exceptional verbal and written communication skills across phone, email, and in-person interactions
- Strong problem-solving, out-of-the-box thinking, and technical/data skills
- Meticulous attention to detail
- Ability to work independently, think proactively, prioritise workload, and work calmly under pressure
- Absolute discretion and confidentiality when handling sensitive company information
- Ability to form new professional relationships throughout an organisation
- Openness to experimenting with and adapting AI tools
- Must reside in the UK
Benefits
Comp & perks- Commitment to investing in, nurturing, and supporting innovative businesses and technologies that make research more open, efficient, and effective
- Diverse and inclusive workplace
- Equal opportunity employment
- Training provided for AI productivity tools
- Supportive, collaborative, open-minded, and community-oriented culture