Administrative Assistant

Disability Rights California

. Provide administrative and project support to External Affairs staff in the Communications, Events, SPACE, and Public Policy Units .

Posted 10/23/2026full-timeSacramento • California • United StatesJunior💰 $28 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Capable of managing sensitive information with discretion while coordinating events and meetings efficiently.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyEvent Coordination ExperienceStrong Written And Oral CommunicationTime-Management SkillsExperience With Sensitive Document Handling

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Administrative SupportDocument FormattingProofreadingPurchase Order ProcessingInvoice Management

Soft Skills

Time ManagementCollaborationAdaptabilityDiscretionEffective Communication

Tools & Technologies

ZoomMicrosoft TeamsAdobe

Industry Keywords

Event LogisticsTravel CoordinationConfidential Information ManagementAccessibility RequirementsMulti-Step Project Support

About the role

Key responsibilities & impact

Provide administrative and project support to External Affairs staff in the Communications, Events, SPACE, and Public Policy Units
Support coordination of internal and external meetings, video conference calls, working groups, workshops, and events
Develop, transcribe, format, proofread, and edit documents, correspondence, forms, reports, presentations, and charts for multi-step projects
Prepare materials ahead of time
Support communications-team video production work, including accessibility requirements
Contact legislative offices to schedule meetings and collect bill information as assigned
Coordinate accommodation requests for Braille, CART, interpreters, transcribing, translation, document translations, and disability-related accommodations
Research, coordinate, and arrange staff travel
Provide onsite logistical support for meetings, trainings, and events as needed
Maintain event calendars, timelines, agendas, attendee lists, registration records, and related documentation
Exercise discretion and protect sensitive and confidential information
Perform other duties as assigned

Requirements

What you’ll need

High school diploma or general education degree (GED)
1-2 years related experience and/or training
One year of progressively responsible administrative or clerical experience
Proficient use of Microsoft Office Suite, including Microsoft Word and Excel
Demonstrated experience performing detailed administrative work
Demonstrated time-management skills and ability to quickly develop and implement solutions to complex problems
Strong written and oral communications, including diplomacy/kindness, explaining “the why,” and concisely structured emails
Experience processing purchase orders, invoices, reimbursements, and related administrative documents
Experience providing on-site event support
Familiarity with Zoom, Microsoft Teams, and Adobe
Experience managing sensitive documents and information with discretion and maintaining confidentiality
Ability to prioritize conflicting needs, handle matters quickly, reprioritize effectively, and manage multiple tasks and fluctuating deadlines
Ability to work collaboratively, adapt to changing situations, and maintain effective working relationships
Ability to travel infrequently for training or outreach activities, up to 10% of the time
Ability to transport oneself to work-related meetings, training, and community events
Ability to lift and/or move weights up to 10 pounds
Effective and regular communication via online platforms and email
Resume and cover letter required

Benefits

Comp & perks

8% Match – 401K
Health benefits (HMO options)
Dental insurance
Vision insurance
Basic life insurance
Short-term and long-term disability insurance
Flexible spending accounts (medical, dependent care and commuter)
Health Reimbursement Accounts for some HMO Plans
Pet Insurance
Employee Assistance Program
Teladoc
Ample vacation, Sick / Self Care time and holidays (including the last week in December)
Public Service Loan Forgiveness (PSLF)-eligible employer
Reasonable accommodations, including ASL interpretation, alternative interview formats, interview questions provided prior to interview, extended interview time, quiet interview settings, accessible interview-format adjustments, and reading or note-taking assistance