Human Resources Specialist

Donor Network West

. Maintain HR/Benefits data in the human resources information system (HRIS) and create and distribute reports including organizational charts and staff rosters .

Posted 11/6/2026full-timeSan Ramon • California • United StatesJunior💰 $27 - $33 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HR processes and best practices, including data management in HRIS, compliance oversight, and employee lifecycle administration. Proficient in Microsoft Office Suite and capable of providing administrative support while maintaining confidentiality.

Highest-signal resume keywords

Human Resources Information System (HRIS)Organizational SkillsTime ManagementEmployee Lifecycle AdministrationProfessional in Human Resources (PHR) Certification

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Data ManagementPersonnel Action ProcessingAudit Preparation SupportOnboarding Paperwork ProcessingEmployment VerificationImmunization Compliance OversightOffice Supply OrderingJob Change Letter ProcessingRecords ManagementRegulatory Compliance

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationDetail OrientedProactive Problem SolvingResourcefulness

Tools & Technologies

Microsoft Office SuiteOutlookWordExcelPowerPoint

Certifications & Qualifications

Professional in Human Resources (PHR)Society of Human Resources Professional - Certified Professional (SHRM-CP)

Industry Keywords

HR ProcessesEmployee InquiriesProcess ImprovementsConfidentialityDepartmental Initiatives

About the role

Key responsibilities & impact

Maintain HR/Benefits data in the human resources information system (HRIS) and create and distribute reports including organizational charts and staff rosters
Create and maintain personnel files
Process personnel action change forms
Create, distribute, collect, track, and file signed job change letters and job descriptions for staff changes
Process and distribute incoming department mail, including e-mail and US mail
Oversee immunization compliance
Administer the Department of Motor Vehicle (DMV) pull program
Provide time sensitive audit preparation support
Complete employment verifications
Order office supplies for the HR team
Process onboarding paperwork, input new hire data in HRIS, and create badges
Provide backup for bi-weekly new hire orientations
Provide backup for submitting workers’ compensation claims
Provide confidential administrative, operational, and project support to the HR team
Support HR leadership, managers, and employees with onboarding, employee lifecycle administration, records management, reporting, compliance, employee inquiries, process improvements, audits, regulatory requirements, and departmental initiatives

Requirements

What you’ll need

Excellent organizational and time management skills with a proven ability to consistently meet deadlines
Proactive, self-starter with the ability to take initiative and seek solutions independently
Very detail oriented; highly organized and resourceful with excellent written and verbal communication skills
Comfortable with multi-tasking and changing priorities
Proficient in Microsoft Office Suite skills including Outlook, Word, Excel, PowerPoint
Familiarity with human resources information systems (HRIS)
Ability to handle data confidentiality
Bachelor’s degree required or commensurate work experience
A minimum of one year of HR experience, and strong knowledge of HR processes and best practices
Professional in Human Resources (PHR) or Society of Human resources Professional -Certified Professional (SHRM-CP) certification preferred