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Executive Assistant, Commercial
Drug Hunter. Provide high-level administrative and operational support to designated leaders .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in providing high-level administrative support to senior executives, managing complex schedules, and coordinating cross-functional projects. Proficient in utilizing productivity tools and automations to enhance operational efficiency and support commercial activities.
Highest-signal resume keywords
5–8+ Years Supporting Senior ExecutivesExperience Supporting Sales TeamsProficient in Google WorkspaceExceptional Time Management SkillsStrong Judgment and Decision-Making
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationExpense ManagementProject ManagementMeeting CoordinationDocument PreparationLogistical PlanningProcess ImprovementResource PlanningConfidential Information Handling
Soft Skills
Detail-OrientedProactiveCollaborativeSolutions-OrientedProfessional Communication
Tools & Technologies
Microsoft OfficeSlackSuperhumanProject Management PlatformsGoogle Workspace
Industry Keywords
High-Growth EnvironmentCommercial LeadershipCustomer-Facing TeamsCross-Functional ProjectsEvent Coordination
About the role
Key responsibilities & impact- Provide high-level administrative and operational support to designated leaders
- Manage calendars, scheduling, travel arrangements, expenses, and administrative tasks
- Coordinate meetings with internal teams, customers, prospects, partners, and external stakeholders
- Anticipate and resolve scheduling, travel, and logistical challenges
- Review, organize, and help prioritize inbound communications and requests
- Prepare meeting agendas, briefing materials, presentations, and supporting documentation
- Track action items and follow-up commitments
- Draft and coordinate professional communications on behalf of leadership team members
- Coordinate cross-functional projects and initiatives involving Sales, Marketing, Finance, Science, Operations, and leadership
- Manage timelines, deliverables, and stakeholder communications for assigned initiatives
- Coordinate multi-site customer visits, travel, schedules, meeting logistics, and calendar invitations
- Support customer dinners, mixers, symposiums, conferences, seminars, and other commercial activities
- Coordinate invite lists, attendee tracking, event materials, collateral, swag, shipping, and logistical requirements
- Support internal commercial events, Sales Kickoff meetings, team meetings, and offsites
- Assist with venue research, agendas, catering, travel, and event logistics
- Provide occasional on-site support for select company or commercial events
- Assist with budgeting, expense management, vendor coordination, and resource planning
- Recommend and implement process improvements and scalable workflows
- Perform other duties as needed to support the organization
Requirements
What you’ll need- 5–8+ years of experience supporting senior executives and/or commercial leadership in a fast-paced, high-growth environment
- Experience supporting Sales, Business Development, or other customer-facing teams is strongly preferred
- Exceptional time management, prioritization, and multitasking abilities
- Highly detail-oriented with the ability to manage multiple moving pieces without losing sight of deadlines or follow-up
- Able to communicate professionally and confidently with senior executives, customers, external partners, and internal stakeholders
- Proficient with productivity tools and automations, including Google Workspace, Microsoft Office, Slack, project management platforms, Superhuman, and LLMs
- Comfortable adopting new tools and systems quickly
- Trusted to handle confidential information and represent members of the leadership and commercial teams with maturity and professionalism
- Demonstrates strong judgment and understands when to act independently versus escalate
- Resourceful, proactive, and solutions-oriented
- Takes ownership of details and follows tasks through to completion
- Collaborative, positive, and comfortable working across functions
Benefits
Comp & perks- Competitive salary, variable compensation, and equity
- Broad range of medical, dental, vision, and life insurance plans for employees and their dependents, including generous coverage for a platinum PPO healthcare plan
- Short-term and long-term disability insurance
- Cancer and critical illness coverage
- Up to 14 weeks paid parental leave after one year of tenure and childcare FSA plan
- 401(k) with employer match (3–5%)
- Home office setup stipend for fully remote employees
- Learning and development support
- Generous and flexible vacation and leave policies