Finance Assistant, 30+ hours per week

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. Review and prepare incoming invoices, credit card receipts, and expense reports .

Posted 10/28/2026full-timeVienna • AustriaMid-LevelSenior💰 €43,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing accounts receivable, preparing financial documentation, and optimizing processes through automation and AI tools. Proficient in maintaining databases and handling inquiries in both German and English within a commercial or administrative context.

Highest-signal resume keywords

Accounts Receivable ManagementFinancial Documentation PreparationProcess OptimizationMS Office ProficiencyBMD Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Invoice ReviewExpense Report ManagementCredit Card Receipt ProcessingData AnalysisDatabase Management

Soft Skills

Detail-OrientedAnalytical ThinkingIndependent Working StyleStructured ApproachReliability

Tools & Technologies

Google WorkspaceAI-Powered ToolsTravel Management SystemsGemini

Certifications & Qualifications

Commercial EducationBusiness Education

Industry Keywords

AccountingFinanceAdministrative RoleProcess AutomationData-Driven Marketing

About the role

Key responsibilities & impact

Review and prepare incoming invoices, credit card receipts, and expense reports
Independently manage accounts receivable from invoice issuance through collections and dunning
Maintain and manage project and client databases
Handle internal and external inquiries relating to financial matters
Manage internal travel management systems and serve as the point of contact for business travel-related questions
Assist with the preparation of internal policies and presentations
Contribute to process optimization, with a focus on automation and AI-powered tools
Work closely with other departments and gain insight into a data-driven marketing environment

Requirements

What you’ll need

At least 3 years of professional experience in a commercial or administrative role, ideally with a focus on accounting and finance
Completed commercial or business education (e.g., HAK/HLW or equivalent) is desirable
Excellent German and English language skills
Excellent knowledge of MS Office
Experience with Google Workspace is an advantage
Interest in digital tools and openness to AI-supported ways of working, such as Gemini in Google Workspace
Experience with BMD is an advantage
Reliable, structured, and detail-oriented working style
Analytical thinking and enthusiasm for working independently

Benefits

Comp & perks

Hybrid work models: 100% remote work and/or office-based work in Vienna
Flexible working hours with flexitime and no fixed core hours; we promote a healthy work-life balance
Individual professional development opportunities and participation in industry conferences
Remote work from within Europe
McFIT gym membership
Annual Wiener Linien pass or subsidy toward the Klimaticket
Interesting international working environment with long-term prospects
General and role-specific onboarding, plus a buddy program
Regular team events
Digital equipment for working from home
Ergonomic workstations with electrically height-adjustable desks and dual monitors in the office
Centrally located office building in Vienna with excellent access to public transportation and local infrastructure
Overtime is paid or compensated with time off in lieu