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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in leading Epic Gallery implementation projects, including planning, execution, and go-live processes, while effectively managing project risks, schedules, and stakeholder communications. Proficient in healthcare document workflows and coordinating technical and operational teams within complex health systems.
Highest-signal resume keywords
Epic Gallery ImplementationHealthcare IT Project ManagementDocument Management MigrationStakeholder ManagementHealthcare Document Workflows
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project PlanningRequirements GatheringWorkflow ValidationIssue ResolutionTesting CoordinationRisk ManagementOperational Transition ActivitiesDocument IndexingLegacy Document MigrationGo-Live Planning
Soft Skills
Excellent CommunicationFacilitation SkillsOrganizational SkillsStakeholder Engagement
Tools & Technologies
Epic SystemsOnBaseDocument Management Platforms
Certifications & Qualifications
Epic CertificationRHIARHITPMP
Industry Keywords
Healthcare ITClinical DocumentationScanning/IndexingElectronic Medical RecordsHIM
Tech Stack
Tools & technologiesPMP
About the role
Key responsibilities & impact- Lead end-to-end Epic Gallery implementation projects, including planning, execution, testing, deployment, and go-live
- Develop and maintain project plans, milestones, dependencies, risks, issues, and resource requirements
- Serve as primary liaison between the health system, Epic, HIM, IT, clinical, and operational stakeholders
- Coordinate Gallery workflow design covering document types, indexing, scanning, fax queues, routing, workqueues, exceptions, ambulatory workflows, document filing, reconciliation, and legacy document migration
- Facilitate future-state workflow design and identify operational gaps
- Coordinate technical and operational dependencies with Epic application teams
- Lead requirements gathering, workflow validation, design sessions, issue resolution, and decision tracking
- Coordinate unit, integrated, workflow, and end-user testing
- Validate document types, indexing rules, routing, queues, and downstream workflows before go-live
- Manage legacy document migration, including scope definition, assessment, mapping, validation, reconciliation, and cutover planning
- Partner with HIM leadership on scanning, indexing, document quality, incomplete indexing, duplicate documents, and operational workflows
- Identify project risks and develop mitigation strategies
- Coordinate training, communications, readiness assessments, and operational transition activities
- Lead status meetings, steering committee updates, issue escalation, and executive reporting
- Manage project scope, timelines, deliverables, resources, and vendor/partner dependencies
- Develop go-live, cutover, stabilization, and post-production support plans
- Coordinate post-go-live issue management and optimization activities
Requirements
What you’ll need- 5+ years of healthcare IT project management experience
- Experience managing Epic implementation or optimization projects
- Direct experience with Epic Gallery implementations
- Experience replacing OnBase or another legacy document management platform with Epic Gallery
- Experience working within an HIM, document management, clinical documentation, or scanning/indexing environment
- Strong understanding of healthcare document workflows, including scanning, indexing, faxing, document routing, and electronic medical records
- Experience coordinating multiple technical and operational teams in a complex health-system environment
- Demonstrated experience managing project schedules, risks, issues, dependencies, and executive communications
- Strong understanding of healthcare implementation methodologies and go-live processes
- Excellent communication, facilitation, organizational, and stakeholder-management skills
- Epic certification or experience working directly with Epic application teams (preferred)
- HIM, RHIA, RHIT, PMP, or comparable healthcare/project management credentials (preferred)
- Experience with Epic document management, scanning/indexing, fax workflows, or related HIM functionality (preferred)
- Experience with enterprise document migration and data/document conversion (preferred)
- Previous experience leading large health-system Epic implementations or optimization initiatives (preferred)
Benefits
Comp & perks- 401(k) with company match
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- Short-term disability insurance
- Long-term disability insurance
- PTO policy
- Full-time employees eligible to contribute to a 401(k)-retirement account after successfully completing 90 days of employment