Payroll Specialist

East Cliff Family Health Center

. Process payroll accurately and on schedule for all employees .

Posted 10/3/2026full-timeSanta Cruz • California • United StatesJuniorMid-Level💰 $37 - $41 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, compliance with payroll laws, and financial reporting, while maintaining accuracy and attention to detail. Proficient in managing payroll systems and coordinating with HR and finance teams to ensure seamless operations.

Highest-signal resume keywords

Payroll ProcessingMIP Abila Accounting SystemADP Workforce NowAttention To DetailCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingFinancial AuditsMonth End CloseTax ReportingBudget PreparationReconciliationAdjustment ReportsPayroll ComplianceDetailed WorkGrant Expenditures

Soft Skills

Customer ServiceAttention To DetailOrganizational Skills

Tools & Technologies

MIP AbilaADP Workforce NowMS Office

Certifications & Qualifications

Associate’s Degree In Accounting

Industry Keywords

FQHCPayroll LawsFinancial ReportingEmployee BenefitsAudit Procedures

About the role

Key responsibilities & impact

Process payroll accurately and on schedule for all employees
Review timecard records for completeness and accuracy
Verify hours worked, pay rates, deductions, and benefits
Coordinate with HR to resolve timekeeping and payroll discrepancies
Review and maintain payroll information in the payroll system
Prepare adjustment reports for missed hours, overpayments, underpayments, and other payroll corrections
Ensure compliance with federal, state, and local payroll laws and regulations
Process final paychecks, including vacation, sick leave, accrued balances, and PTO cash-out requests
Monitor and reconcile employee benefits such as CME, FSA, and HRA accounts
Send billing statements to employees on PTO for their share of employee benefit costs
Respond to employee questions regarding pay, deductions, leave balances, and direct deposit
Maintain accurate payroll records and supporting documentation
Reconcile payroll reports and assist with audits and financial reporting
Prepare payroll-related reports, summaries, and documentation for management
Assist with tax reporting, wage records, and payroll filings
Support year-end payroll activities, including W-2 preparation
Track grant expenditures, budget balances, reimbursement requests, and financial documentation with the Grants and Accounts Payable team
Assist with grant closeout expenditure backup documentation
Maintain organized grant files, award documentation, correspondence, reporting records, and audit-ready support materials
Prepare the annual financial audit schedule
Assist with the annual agency fiscal year budget using FTE and salary data
Ensure employee salary codes and allocations align with the budget and Personnel Action Forms
Support grant budget preparation and other financial analysis
Participate in Finance Team meetings and continuous improvement efforts
Perform other payroll, administrative, and assigned duties

Requirements

What you’ll need

Two years of experience in payroll processing, or four years of experience working in an accounting department with relevant coordination responsibilities
Experience with MIP Abila accounting system and ADP Workforce Now
Experience with and ability to perform precise, detailed work
Customer service experience and skills
Understanding of audit procedures
Strong attention to detail and accuracy
Associate’s degree in accounting preferred
Experience in an FQHC (Federally Qualified Health Center) preferred
Experience with payroll process and month end close preferred
Experience with financial audits preferred
Experience working with ADP Workforce Now, MS Office, MIP Abila, and other financial systems and processes preferred
Bilingual in English/Spanish preferred
Full-time, hourly, non-exempt availability
Ability to work 8:30am–5:00pm, 40 hours per week

Benefits

Comp & perks

Plus $0.50/hour bilingual differential Spanish/English
Employer-subsidized medical, dental, vision, and life insurance
Optional pet insurance and other supplemental plans
Coverage begins the first of the month after 30 days of employment
Paid time off and holidays starting on day one
401(k) plan with 2% automatic enrollment and 2% employer match
Wellness reimbursement and telecommuting stipend (as applicable)
License and certification fee reimbursement (as applicable)
Internal staff who transition into this position will retain their current benefits, tenure, PTO accruals, and retirement matching as applicable, with no lapse in coverage