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Executive Assistant
East West Railway Company. Manage busy inboxes and diaries for the Leadership Team, providing wider administrative support as needed .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, including managing busy diaries and inboxes, coordinating meetings and events, and producing clear documentation. Exhibits excellent interpersonal skills and discretion while supporting Executive-level stakeholders in a fast-paced environment.
Highest-signal resume keywords
Diary ManagementMeeting CoordinationDocument ProductionInterpersonal SkillsConfidentiality
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportEvent OrganizationTravel CoordinationReport WritingBriefing Paper Production
Soft Skills
Attention to DetailTime ManagementCollaborationCommunication SkillsProblem Solving
Certifications & Qualifications
Business Administration Qualification
Industry Keywords
InfrastructureConstructionHealth and SafetyEWR Co PrinciplesStakeholder Management
About the role
Key responsibilities & impact- Manage busy inboxes and diaries for the Leadership Team, providing wider administrative support as needed
- Organise and attend meetings, capturing clear notes and actions
- Help Executives stay ahead of deadlines and preparation
- Book meeting rooms, transport and accommodation
- Organise venues, events and conferences
- Handle telephone, email and in-person requests professionally
- Build working relationships with staff, suppliers and clients
- Produce documents, briefing papers, reports and presentations
- Greet visitors and support office facilities tasks
- Coordinate PPE distribution in line with Health and Safety Team requests
- Follow EWR Co health and safety principles
- Apply cost-consciousness when using taxpayer money
- Identify creative solutions to challenges
- Model EWR Co’s vision, behaviours and Ways of Working
Requirements
What you’ll need- Background in providing administrative or personal assistant support, ideally within a fast-paced environment
- Confidence managing busy diaries and inboxes across multiple stakeholders
- Skill in organising meetings, travel, accommodation and events
- Ability to produce clear documents, briefing papers, reports and presentations
- Excellent interpersonal and communication skills
- Well organised, accurate and detail oriented, with ability to prioritise a varied workload
- Discretion and a confidential approach to sensitive information
- Collaborative, team-oriented mindset
- Relevant business administration qualification or equivalent experience (desirable)
- Familiarity with supporting Executive or Board-level stakeholders (desirable)
- Background in a similar large-scale infrastructure, construction, or major programme environment (desirable)
Benefits
Comp & perks- Competitive salary that reflects your skills and experience
- Up to 12% employer pension contribution
- 36 days annual leave (including bank holidays) plus the option to buy up to 2 extra days
- 2 volunteering days
- Enhanced family-friendly policies
- Life assurance (4x your annual salary)
- Employee Assistance Programme
- Access to Perkbox discounts and wellbeing benefits
- Recognition programme, including on-the-spot and annual awards
- Advanced learning and development opportunities