Executive Assistant

Egon Zehnder

. Support one or more consultants in all aspects of client engagements.

Posted 10/2/2026full-timeBoston • Massachusetts • United StatesMid-LevelSenior💰 $85,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management capabilities, including the ability to manage multiple projects, prioritize tasks, and meet strict deadlines. Exhibits exceptional communication and interpersonal skills, facilitating effective collaboration with clients, candidates, and internal teams.

Highest-signal resume keywords

Project ManagementTime ManagementInterpersonal SkillsCommunication SkillsAdministrative Support

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ProcessingDocument PreparationTravel CoordinationMeeting Arrangement

Soft Skills

Attention to DetailProblem-SolvingResourcefulnessTeam CollaborationSelf-Motivation

Industry Keywords

Professional ServicesFinancial InstitutionExecutive Search Firm

About the role

Key responsibilities & impact

Support one or more consultants in all aspects of client engagements.
Plan, execute, and finalize projects according to strict deadlines.
Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
Arrange candidate, client, business development, assignment-related, internal, and video-conference meetings.
Prepare consultants for meetings and presentations, including documents, materials, reminders, and travel time.
Manage complex calendars and prioritize meetings and calls.
Attend meetings and take notes as needed.
Coordinate complex travel plans, itineraries, agendas, and travel-related documents.
Process consultant and candidate expense reimbursements.
Compose, prepare, and edit confidential correspondence.
Provide telephone, visitor, event-planning, reception, and ad-hoc administrative support.
Maintain the global database with accurate client, candidate, internal, document, note, email, and appointment records.
Support office operations and assist other Executive Assistants with work overflow.
Serve as client and candidate liaison and single point of contact for key logistics.
Communicate on behalf of consultants with clients, candidates, and internal teams.
Assist with client needs during consultant absences.
Coordinate with consultants and research stakeholders to meet deadlines and serve client and candidate needs.
Produce high-quality client and candidate deliverables within designated timeframes.
Prioritize conflicting needs and complete time-sensitive projects.
Assist accounting with billing, client invoicing, and receivables.
Build relationships with high-level executive candidates involved in confidential projects.
Create and own processes supporting the consultant’s business development strategy.
Collaborate on marketing presentations and materials and finalize materials for pitches and events.

Requirements

What you’ll need

Bachelor’s degree preferred.
Minimum of 5 years’ experience serving in an administrative function.
Ideally, experience within a professional services firm, financial institution, or executive search firm.
Ability to manage multiple projects with set deadlines.
Time management, pattern recognition, prioritization, diligent attention to detail, and judgment.
Ability to work in ambiguous environments and under pressure.
Problem-solving ability and resourcefulness.
High motivation, strong work ethic, self-assurance, and ability to think on your feet.
Exceptional interpersonal and communication skills, both oral and written.
Ability to interact professionally with executive stakeholders and colleagues.
Collaborative team-player mindset and track record of maximizing team and individual performance.

Benefits

Comp & perks

401k – company match and additional discretionary employer contribution
Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
Employee Assistant program (EAP)
Paid parental leave
Personal Time Off – paid vacation, sick time, volunteer days
Paid holidays including week off between Christmas and New Year’s
Paid overtime
Discretionary bonus