Staffing Supervisor

Elara Capital

. Oversee daily, weekly, and long-term personal care staff schedules to ensure adequate coverage across all client assignments .

Posted 9/15/2026full-timeBroken Arrow • Oklahoma • United StatesLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in staffing and scheduling management, ensuring compliance with Oklahoma regulations while optimizing care coordination and service delivery. Proficient in using scheduling software and managing high-volume schedules in fast-paced environments.

Highest-signal resume keywords

Staffing ManagementScheduling Software ProficiencyOklahoma Healthcare RegulationsSupervisory ExperienceProblem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Staffing ManagementScheduling CoordinationCare CoordinationTimekeeping ProceduresPayroll AccuracyEVV ComplianceScheduling WorkflowsMetrics MonitoringResponse Time OptimizationService Log Maintenance

Soft Skills

Excellent CommunicationTime-Management SkillsProblem-Solving AbilityCalm Under PressureTeam Communication

Tools & Technologies

Scheduling SoftwareWorkforce Management SystemsTimekeeping SystemsPayroll Systems

Industry Keywords

Home CareHealthcareHuman ServicesField-Based StaffingOklahoma Regulations

About the role

Key responsibilities & impact

Oversee daily, weekly, and long-term personal care staff schedules to ensure adequate coverage across all client assignments
Manage real-time dispatching for call-offs, emergencies, and last-minute schedule changes
Ensure prompt restaffing of missed caregiver visits
Optimize staffing efficiency based on employee availability, skills, and client needs
Serve as the primary contact for urgent scheduling and coverage issues
Coordinate care services to ensure continuity and consistency for clients
Communicate with clients, families, and caregivers regarding schedules, changes, and service expectations
Support care plan implementation by aligning staffing with authorized services and client preferences
Escalate and resolve care-related issues with clinical or management teams
Supervise and support scheduling and staffing coordinators, if applicable
Provide caregivers guidance on scheduling procedures, timekeeping, and attendance expectations
Promote accountability, professionalism, and timely team communication
Maintain accurate scheduling records, service logs, and staffing documentation
Ensure staffing practices align with Oklahoma regulations, authorization requirements, and company policies
Support EVV compliance, payroll accuracy, and audit readiness
Monitor staffing metrics, overtime, and coverage trends
Identify improvements to scheduling workflows, response times, and care coordination processes
Partner with leadership on operational goals and service quality initiatives

Requirements

What you’ll need

2+ years of experience in staffing, scheduling, dispatching, or care coordination
Strong ability to manage high-volume schedules in a fast-paced environment
Excellent communication, problem-solving, and time-management skills
Proficiency with scheduling software, workforce management systems, or similar tools
Ability to handle urgent staffing situations calmly and effectively
Experience in sales, home care, healthcare, human services, or field-based staffing preferred
Familiarity with Oklahoma healthcare or human services regulations preferred
Prior supervisory or lead experience preferred
EVV, payroll, or timekeeping system experience preferred

Benefits

Comp & perks

Elara offers a broad range of benefits; details provided at https://careers.elara.com/us/en/benefits
Equal opportunity workplace
Disability assistance available during the application or recruitment process