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Assistant Company Secretary, Part-time
Electra Energy. Coordinate Board and Committee meetings, governance calendars, agendas, papers, resolutions and action tracking .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in corporate governance, statutory compliance, and Board administration, with strong capabilities in managing governance documentation and stakeholder relationships. Proficient in leveraging digital tools to enhance governance efficiency and maintain corporate records.
Highest-signal resume keywords
Corporate GovernanceStatutory ComplianceBoard AdministrationStakeholder ManagementMicrosoft Office
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
ASIC LodgementsMinute-TakingDocument ManagementStatutory Records MaintenanceCorporate Registers ManagementGovernance DocumentationCorporate Structures UnderstandingTrust Arrangements KnowledgeMergers and Acquisitions ExposureDue Diligence Activities
Soft Skills
Exceptional Written CommunicationOrganisational SkillsDiscretion and ProfessionalismAbility to Work IndependentlyCollaborative Team Contribution
Tools & Technologies
Diligent BoardsDiligent EntitiesDigital Tools for Governance
Certifications & Qualifications
Governance Institute of Australia QualificationsChartered Governance Professional Designation
Industry Keywords
Corporate Governance PrinciplesRenewable EnergyInfrastructureFinancial ServicesRegulated Industries
About the role
Key responsibilities & impact- Coordinate Board and Committee meetings, governance calendars, agendas, papers, resolutions and action tracking
- Prepare accurate and timely Board and Committee minutes
- Manage ASIC lodgements and statutory compliance obligations, including annual statements, company changes, officer changes and associated resolutions
- Support company and trust incorporations, deregistrations, share transactions and entity maintenance activities
- Maintain statutory registers, corporate records, governance documentation and entity structure records
- Support governance frameworks, policies, delegations of authority and governance reporting activities
- Assist with Director onboarding, induction and governance administration
- Support governance activities related to acquisitions, restructures, financing transactions, due diligence and KYC requirements
- Manage relationships with external advisers, regulators, auditors and governance service providers
- Identify opportunities to improve governance systems, templates, processes and documentation standards
- Leverage digital tools and emerging technologies to improve governance efficiency, document management and reporting processes
Requirements
What you’ll need- Experience within a Company Secretariat, Corporate Governance, Legal, Risk or Compliance function
- Demonstrated experience supporting Boards and Board Committees, including meeting administration, agenda management, Board papers, resolutions, minutes and action tracking
- Experience maintaining statutory records, corporate registers and governance documentation
- Sound understanding of corporate structures, trust arrangements and subsidiary governance frameworks
- Strong knowledge of the Corporations Act 2001 (Cth), ASIC requirements and Australian corporate governance principles
- Experience managing ASIC lodgements, company incorporations, share transactions and statutory compliance obligations
- Exceptional written communication, minute-taking and document management skills
- Strong stakeholder management capability and ability to work with Directors, executives, shareholders, advisers and service providers
- Excellent organisational skills and ability to manage multiple priorities and competing deadlines
- Ability to handle highly confidential and commercially sensitive information with discretion and professionalism
- Advanced Microsoft Office skills, particularly Word, Excel and PowerPoint
- Ability to work independently while contributing to a collaborative team
- Experience supporting multiple entities, trust structures, joint ventures or complex corporate groups viewed favourably
- Experience within renewable energy, infrastructure, energy, financial services or other regulated industries viewed favourably
- Exposure to mergers and acquisitions, financing transactions, due diligence activities or corporate restructures viewed favourably
- Familiarity with Diligent Boards, Diligent Entities or similar governance systems viewed favourably
- Experience supporting Board effectiveness reviews, Director induction programs or annual governance planning processes viewed favourably
- Familiarity with the ASX Corporate Governance Principles and Recommendations viewed favourably
- Governance Institute of Australia qualifications, Chartered Governance Professional designation, or progress towards these qualifications viewed favourably
Benefits
Comp & perks- Hybrid and flexible working arrangements
- Wellbeing and service bonus leave
- Up to 20 weeks paid parental leave
- Paid volunteer leave
- Benefits supporting physical, mental and financial wellbeing
- Exposure to Board governance, corporate transactions, complex group structures and strategic business initiatives
- Meaningful work contributing to Australia's energy transition
- Opportunity to help build governance frameworks supporting long-term growth