FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Administrative Assistant
Elia Group. Provide administrative support to the Back Office Heads of Group team, under the supervision of the CEO’s Assistant .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and communication skills while providing comprehensive administrative support to senior management. Proficient in managing logistics, correspondence, and documentation with a focus on confidentiality and discretion.
Highest-signal resume keywords
Administrative SupportDocument PreparationMeeting Logistics ManagementBilingual CommunicationProficiency in Microsoft Office
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document PreparationMeeting Logistics ManagementTravel ManagementOrder ProcessingInvoice Management
Soft Skills
Strong Communication SkillsOrganizational SkillsCollegialityTeam SpiritDiscretion
Tools & Technologies
Microsoft PowerPointMicrosoft ExcelMicrosoft WordMicrosoft OutlookSAPEdoc
Industry Keywords
Secretarial StudiesAdministrative KnowledgeMultidisciplinary ExperienceConfidentialityEvent Organization
About the role
Key responsibilities & impact- Provide administrative support to the Back Office Heads of Group team, under the supervision of the CEO’s Assistant
- Prepare and compile the documents, presentations, and briefings required for Heads of Group meetings
- Support the preparation of seminars and business trips
- Support the organization and smooth running of events
- Organize meeting logistics, catering, and internal and external orders
- Welcome visitors
- Update the professional and personal contact details of the Heads of Group
- Manage and organize their business travel
- Process and manage their internal and external correspondence
- Process, manage, and monitor orders and invoices relating to the Heads of Group
- Archive and file official and confidential documents
Requirements
What you’ll need- Preferred educational background: Secretarial Studies
- Administrative knowledge and multidisciplinary experience preferred
- Ability to work in French and Dutch
- Knowledge of English is a significant advantage
- Proficiency in PowerPoint, Excel, Word, Outlook, SAP, and Edoc
- Discretion and respect for confidentiality
- Collegiality and team spirit
- Strong communication and organizational skills
- Desire to develop your skills
Benefits
Comp & perks- Competitive salary package
- Year-end bonus
- Double holiday allowance
- Meal vouchers (€10 per working day)
- Bonus based on collective performance
- Group insurance
- Hospitalization insurance and reimbursement of outpatient medical expenses for family members
- 20 days of annual leave
- 13 compensatory rest days
- Year-end vouchers
- Birth and marriage bonuses
- Partial reimbursement of expenses related to glasses, dental prostheses, or other medical needs
- iPhone with subscription, including private use
- Laptop
- 30% discount on gas and electricity bills
- Public transport pass or contribution toward commuting expenses
- Opportunity to subscribe to Elia shares at a 16.66% discount on the average share price
- Training and coaching opportunities
- Professional development opportunities