FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with expertise in managing complex calendars, coordinating travel arrangements, and preparing presentations. Proficient in handling confidential information and fostering effective communication across all levels of an organization.
Highest-signal resume keywords
5+ Years Administrative ExperienceAdvanced Microsoft Office SkillsExperience With OracleExperience With SharePointPost-Secondary Education In Business
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementTravel CoordinationPresentation PreparationInvoice ProcessingExpense Reporting
Soft Skills
Interpersonal SkillsCommunication SkillsOrganizational SkillsTeam-Building SkillsAttention To Detail
Industry Keywords
Confidential Information HandlingOnboardingOff-BoardingFacilities RequestsSecurity Screening
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Provide high-level administrative and organizational support to the VP Finance & Controller, multiple Directors, and their teams
- Manage complex calendars, shared calendars, scheduling priorities, and competing commitments
- Coordinate travel arrangements, team meetings, quarterly safety meetings, organizational events, and Finance activities
- Prepare presentations, meeting materials, confidential information, supporting documents, and communications
- Coordinate new hire, vendor, and contractor onboarding and off-boarding
- Coordinate access requirements, facilities requests, and office moves
- Process invoices and expense reports for Directors and senior leaders
- Provide day-to-day administrative support to an organization of approximately 200 professionals
- Respond proactively to changing priorities and ad hoc requests while maintaining confidentiality, accuracy, professionalism, and strong working relationships
Requirements
What you’ll need- Combination of relevant education and experience appropriate to the role
- Post-secondary education in business considered an asset
- 5+ years of related administrative experience, or an equivalent combination of education and related experience
- Ability to manage multiple priorities, deadlines, and frequent interruptions with accuracy and attention to detail
- Initiative, sound judgment, independent time management, and adaptability
- Excellent interpersonal, communication, organizational, and team-building skills
- Ability to work effectively with employees and leaders at all levels
- Advanced Microsoft Office skills, including Excel, Word, and PowerPoint
- Ability to handle confidential information with discretion
- Experience with Oracle and SharePoint considered an asset
- Legally authorized to work in Canada without requiring employment-based sponsorship now or in the future
- May be required to undergo security screening, including a criminal records check
Benefits
Comp & perks- A flexible benefits program covering health, dental, insurance, and disability
- Up to 20 weeks of paid maternity leave for birth-giving parents
- Up to 12 weeks of paid parental leave for other eligible parents
- Retirement savings plans, including a savings plan with company stock as an investment option
- Paid time off, vacation, and sick leave
- Paid personal days off, depending on location
- Paid holidays
- Employee and Family Assistance Program
- Wellness Program supporting physical, mental, social, and financial well-being
- FlexWork option for eligible employees to work from home on Wednesdays and Fridays