Project Administrator

ENFRA

. Provide support to project staff in the day-to-day operations of project teams on projects up to $5M with 50–100 onsite employees.

Posted 10/27/2026full-timeIndiantown • Florida • United StatesMid-LevelSenior💰 $21 - $28 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities with a focus on project coordination, billing processes, and effective communication within construction environments. Proficient in managing documentation, time tracking, and onboarding processes while ensuring compliance with project requirements.

Highest-signal resume keywords

Administrative ExperienceConstruction Billing ExperienceMicrosoft Word, Excel, Outlook ProficiencyEffective Communication SkillsDetail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Time TrackingInvoice CodingDocument ManagementAIA BillingConstruction ManagementSubcontractor Insurance TrackingPermitting AssistanceProject DocumentationOnboarding AssistanceOffice Supply Procurement

Soft Skills

MultitaskingProblem-SolvingAdaptabilityTeam CollaborationAttention to Detail

Tools & Technologies

Oracle/JD EdwardsProcureTri BuildTextura

Certifications & Qualifications

High School DiplomaGED Equivalent

Industry Keywords

Construction AdministrationProject CoordinationClient BillingField Personnel CommunicationContractual Requirements

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide support to project staff in the day-to-day operations of project teams on projects up to $5M with 50–100 onsite employees.
Ensure accurate weekly employee time tracking, resolve timesheet discrepancies, and submit timesheets to Payroll.
Maintain and procure office supplies with Management approval.
Assist with new-hire onboarding and IT hardware and permissions requests.
Maintain electronic project files.
Assist with invoice coding and approvals.
Request and track subcontractor insurance certificates.
Prepare and submit client billings and lien releases.
Obtain and submit client-specific contractual requirements and project documentation.
Assist with permits and inspection scheduling.
Compile submittal and O&M/start-up books.
Review and distribute documents and correspondence to field personnel and other key parties.
Communicate relevant project information to the project team.
Reconcile tool and rental equipment lists.
Manage the parking pass process.
Perform other duties as assigned.

Requirements

What you’ll need

High School diploma or GED equivalent.
3+ years of administrative experience.
Must be proficient in Microsoft Word, Excel and Outlook.
Effective verbal and written communication skills.
Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
Versed in the industry and the Company’s competitors.
Ability to multitask and perform duties outside of the scope of work when necessary.
Construction administrator experience preferred.
College-level coursework and/or two years’ experience in construction management preferred.
Construction billing experience; AIA billing/Textura is ideal.
Experience with Oracle/JD Edwards preferred.
Experience with Procure and/or Tri Build is a plus.
Travel 0–5% of time to job site(s)/office location.
Prolonged periods of sitting at a desk and working on a computer.
Repeating motions that may include the wrists, hands and/or fingers.
Ability to perform light work, including adjusting and/or moving objects up to 20 pounds.

Benefits

Comp & perks

Continuous learning and development opportunities
Supportive environment for career advancement
Equal opportunity employment
e-Verify program participation