Project Administrator III

ENFRA

. Provide support to project staff in day-to-day operations for projects valued at $10M-$30M with 50-200 onsite employees.

Posted 10/27/2026full-timeIndiantown • Florida • United StatesMid-LevelSenior💰 $28 - $37 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative capabilities with a focus on project support, billing processes, and effective communication within construction management. Proficient in managing documentation, time tracking, and client-specific requirements in a fast-paced environment.

Highest-signal resume keywords

GMP Billing ExperienceConstruction Billing ExperienceMicrosoft Word ProficiencyMicrosoft Excel ProficiencyMicrosoft Outlook Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative ExperienceTime TrackingInvoice CodingProject Documentation DevelopmentClient Billing PreparationSubcontract ManagementSafety Documentation ManagementChange Order TrackingLabor ForecastingConstruction Management Experience

Soft Skills

Excellent Organizational SkillsEffective Verbal CommunicationEffective Written CommunicationInterpersonal SkillsDetail Oriented

Certifications & Qualifications

High School DiplomaGED Equivalent

Industry Keywords

Construction AdministrationAIA BillingTexturaProject SupportClient-Specific Contractual Requirements

About the role

Key responsibilities & impact

Provide support to project staff in day-to-day operations for projects valued at $10M-$30M with 50-200 onsite employees.
Ensure accurate weekly employee time tracking, obtain approvals or discrepancy documentation, and submit timesheets to Payroll.
Maintain and procure office supplies with manager approval.
Assist with new hire onboarding and IT hardware and permissions requests.
Maintain electronic project files.
Assist with invoice coding and approvals.
Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates.
Prepare and submit client billings and lien releases.
Gather and submit client-specific contractual requirements and safety documentation.
Assist with permits and inspection scheduling.
Develop project documentation including daily reports, four-week look-aheads, and labor forecasts.
Compile submittal, specification, and O&M/start-up books.
Review and distribute documents and correspondence to field personnel and key parties.
Communicate relevant project information to the project team.
Reconcile tool and rental equipment lists.
Manage the parking pass process.
Perform other administrative functions as requested.

Requirements

What you’ll need

High School diploma or GED equivalent.
3+ years of administrative experience
GMP billing experience
Must be proficient in Microsoft Word, Excel and Outlook.
Must be able to multi-task and possess excellent organizational, communication and interpersonal skills.
Effective verbal and written communication skills.
Detail oriented and willing to tackle various ongoing projects in a fast-paced environment.
Well versed in the industry and the Company’s competitors.
0-5% of time will be spent traveling to job site(s)/office location.
Prolonged periods of sitting at a desk and working on a computer.
Climbing stairs.
Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.
Repeating motions that may include the wrists, hands and/or fingers.
Light work that includes adjusting and/or moving objects up to 20 pounds.
Construction administrator experience preferred.
College-level coursework and/or two years’ experience in construction management.
Construction billing experience is preferred with AIA billing/Textura as ideal

Benefits

Comp & perks

Supportive environment valuing continuous learning and development
Equal Opportunity Employer protections
E-Verify participation