Executive Assistant

ENWAVE

. Manage complex calendars for multiple executives, resolve conflicts, protect priority time, and ensure leaders are prepared .

Posted 10/26/2026full-timeToronto • CanadaMid-LevelSenior💰 CA$75,000 - CA$95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational and time management skills, with a strong ability to manage complex calendars and support multiple senior leaders. Proficient in preparing executive-level documents and presentations while maintaining discretion and attention to detail.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationExecutive-Level Presentation PreparationMicrosoft Office ProficiencyStrong Written And Verbal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationPresentation PreparationReport PreparationMeeting Material PreparationExpense CoordinationDeadline TrackingLogistics CoordinationGovernance Meeting CoordinationMicrosoft Office Proficiency

Soft Skills

Exceptional OrganizationTime ManagementAttention To DetailSound JudgmentCollaborative Work

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft Excel

Industry Keywords

Executive SupportBoard MeetingsCorporate EventsEmployee Engagement InitiativesConfidential Information Handling

About the role

Key responsibilities & impact

Manage complex calendars for multiple executives, resolve conflicts, protect priority time, and ensure leaders are prepared
Coordinate travel, itineraries, and expenses
Prepare documents, presentations, correspondence, reports, and meeting materials
Track deadlines and follow-ups
Serve as a responsive, professional contact for internal and external stakeholders
Coordinate Board, committee, executive, and leadership meetings, including scheduling, logistics, catering, materials, correspondence, and distribution lists
Work with governance partners and internal teams to support offsites, Town Halls, corporate events, and other organizational activities
Provide occasional reception coverage during vacations, illness, or other absences
Provide high-level administrative support to designated Leadership Team members
Support executives in a fast-paced environment

Requirements

What you’ll need

Experience supporting multiple senior leaders is an asset
Superior calendar management skills, including coordinating complex schedules and anticipating conflicts
Exceptional organization and time management with reliable follow-through
Strong written and verbal communication skills
Excellent attention to detail, discretion, and ability to handle confidential and sensitive information
Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel
Experience coordinating travel, itineraries, and expenses
Experience preparing executive-level presentations, reports, meeting materials, and correspondence
Experience coordinating Board or governance meetings is an asset
Experience supporting offsites, corporate events, and employee engagement initiatives
Sound judgment and forward thinking
Ability to work collaboratively, learn, and remain composed and adaptable in a fast-paced environment

Benefits

Comp & perks

Hybrid work arrangement
Fair and accessible employment practices
Accommodation for applicants with disabilities during recruitment