Regional Billing Coordinator

Epika Fleet Services

. Oversee all aspects of regional fleet-maintenance invoicing and billing .

Posted 11/5/2026full-timeRemote • Idaho • United StatesJuniorMid-Level💰 $24 - $26 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in billing processes, accounts receivable management, and customer account oversight, with a strong focus on accuracy and timely invoicing. Proficient in utilizing ERP systems and Microsoft Excel to manage financial records and reporting.

Highest-signal resume keywords

Billing ManagementAccounts ReceivableERP ProficiencyAttention to DetailCustomer Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BillingAccounts ReceivableInvoicingFinancial ReportingData AnalysisWork in Process (WIP) MonitoringCredit ManagementService Order ReviewPayment ProcessingDocumentation Improvement

Soft Skills

Strong Communication SkillsOrganizational SkillsDecision-MakingAnalytical SkillsMultitasking

Tools & Technologies

Microsoft ExcelMS Office SuiteFullBay Software

Industry Keywords

Service BusinessBilling CycleCustomer AccountsRepair OrdersRevenue Goals

About the role

Key responsibilities & impact

Oversee all aspects of regional fleet-maintenance invoicing and billing
Own the monthly invoicing cycle and meet monthly regional revenue invoicing goals of $500K to $1M
Monitor Work in Process (WIP) and keep WIP revenue under 15% of assigned regional revenue
Close invoices within 48 hours of service completion
Review service orders, identify discrepancies, and resolve issues before invoicing
Verify invoice accuracy and applicable fees
Compile work estimates and communicate them to customers
Prepare and issue invoices and credit memos
Approve billing adjustments up to 50% of labor cost, not exceeding $1,000 per invoice
Manage assigned customer accounts and billing portals
Serve as primary billing contact, answer repair-cost questions, and resolve invoice disputes
Place customer accounts on credit hold or increase account limits when appropriate
Recommend improvements to repair-order documentation and customer credit limits
Maintain accurate customer and account records in the billing system
Track jobs from service completion through final payment
Pursue purchase orders needed to close billing and escalate as appropriate
Send payment reminders and support accounts receivable and collections
Accept and process customer payments when jobs are complete
Coordinate with managers and technicians on completed services and paperwork
Support billing for other regions as needed
Participate in weekly billing and sales calls, reporting on invoicing status, WIP, and receivables issues

Requirements

What you’ll need

High school diploma required; associate’s in accounting or business preferred
2+ years of billing, service writer, accounts receivable, or accounting experience, preferably in a service business
Proficiency with ERPs and Microsoft Excel
Strong attention to detail, organization, and written and verbal communication skills
Ability to exercise sound judgment, prioritize competing deadlines, and work independently
Bachelor’s degree in related field or equivalent experience with a high school diploma
2-5 years’ experience in billing, accounts receivables or payables
Excellent verbal and written communication skills
Strong decision-making and analytical skills
Strong organization skills and ability to multitask
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Experience working with FullBay software preferred
All applicants are subject to drug testing and a criminal background check prior to employment

Benefits

Comp & perks

Health, Dental and Vision Plans
HSA options
Various life insurance options
Supplemental insurance plans
401K with company match
Paid time off