Talent Acquisition Coordinator

Epoch AI

. Own applicant tracking system accuracy, including duplicate records, stalled pipelines, missing feedback, mislabeled stages, and misplaced candidates .

Posted 10/27/2026full-timeRemote • United StatesJunior💰 $78,000 - $95,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing applicant tracking systems, ensuring data accuracy, and producing detailed reports on hiring metrics. Proficient in coordinating hiring processes, maintaining communication with candidates, and supporting recruitment operations across multiple time zones.

Highest-signal resume keywords

Applicant Tracking System ManagementData Accuracy and ReportingStrong Organization and Attention to DetailClear Written CommunicationExperience with Lever or Comparable ATS

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Applicant Tracking SystemCRM SoftwareSpreadsheetsBasic ReportingSkills Assessments CoordinationInterview SchedulingData ManagementHiring Tracker MaintenancePipeline ReportingCandidate Sourcing

Soft Skills

Strong OrganizationAttention to DetailDiscretion with Confidential InformationWarm Written CommunicationComfort with Remote Work

Tools & Technologies

LeverClaudeInterview KitsFeedback FormsHiring Rounds Setup

Industry Keywords

Recruitment OperationsCandidate ExperienceHiring Process CoordinationAsynchronous CommunicationMulti-Country Hiring

About the role

Key responsibilities & impact

Own applicant tracking system accuracy, including duplicate records, stalled pipelines, missing feedback, mislabeled stages, and misplaced candidates
Set up hiring rounds, including stages, interview kits, feedback forms, and permissions
Maintain and improve templates
Post roles to the careers page, external boards, and communities
Maintain an up-to-date hiring tracker
Produce reporting on pipeline volume, time to hire, stage conversion, and applicant sources
Own ATS integrations with IT support
Administer work tests and skills assessments end to end, including issuing, tracking, reviewer coordination, and candidate payment
Assist with drafting, formatting, and filing skills assessments
Manage the careers inbox and respond to or route candidate questions
Assist recruiters with status updates, rejections, and next-step instructions
Schedule interviews across time zones
Support other administrative work that keeps active hiring rounds moving
Gain exposure to application review and candidate sourcing
Assist the People Operations team as recruitment volume changes
Report to the Head of People

Requirements

What you’ll need

1–3 years in a coordination, administrative, or operations role, ideally supporting hiring
Hands-on experience working in an applicant tracking system, CRM, or similar software
Comfort with spreadsheets and basic reporting
Clear, warm written communication
Strong organization and attention to detail
Discretion with confidential candidate and employee information
Comfort with remote work and asynchronous communication across time zones
Professional-level English proficiency; application materials must be submitted in English
Nice to have: Experience using Lever or a comparable applicant tracking system
Nice to have: Experience at a small organization that grew quickly
Nice to have: Exposure to sourcing, application review, or other recruiting work
Nice to have: Experience coordinating hiring across multiple countries
Nice to have: Comfort automating repetitive work using Claude and other integrations

Benefits

Comp & perks

Comprehensive health insurance program, including supplemental benefits specific to a local country, as available and mandated by local law
Life insurance and retirement contributions plan, if applicable in your country
Unlimited PTO with a recommend minimum of 30 days off per year (including public local holidays and vacation time)
Unlimited personal and sick leave
Parental leave — up to 4 months of paid leave for permanent staff with at least 12 months of tenure, prorated for those with less tenure, to be taken within the first year after a child’s birth or adoption
A flexible and generous expense policy for you to spend on equipment and a large range of productivity tools or learning/development opportunities you might find valuable, subject to regulations and manager approval
Other benefits as allowed at the discretion of Epoch AI’s leadership and local availability
Three in-person retreats each year