FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Intern – Office Experience and Facilities
EQ Bank | Equitable Bank. Assist with daily facilities operations across the office portfolio, ensuring workspaces, meeting rooms, and common areas are maintained to organizational standards .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time management skills while supporting facilities operations, project coordination, and workplace improvement initiatives. Proficient in Microsoft Office applications and capable of maintaining documentation and communication with stakeholders.
Highest-signal resume keywords
Facilities Operations SupportProject CoordinationMicrosoft Office ProficiencyCustomer Service SkillsOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Inventory ManagementWorkplace InspectionsData CollectionReport PreparationVendor CoordinationProject TrackingCAD SoftwareFloor PlanningDocumentation ManagementProblem-Solving
Soft Skills
Communication SkillsDetail-OrientedPositive AttitudeAbility to Work IndependentlyTime Management
Tools & Technologies
Microsoft OutlookMicrosoft ExcelMicrosoft WordMicrosoft PowerPointMicrosoft Teams
Industry Keywords
Facilities ManagementWorkplace ExperienceEmergency PreparednessOccupancy PlanningHealth and Safety Compliance
About the role
Key responsibilities & impact- Assist with daily facilities operations across the office portfolio, ensuring workspaces, meeting rooms, and common areas are maintained to organizational standards
- Conduct workplace inspections and facility walkthroughs to identify maintenance, cleanliness, safety, and operational concerns
- Coordinate service requests with building management, contractors, and vendors and track issues through to resolution
- Assist with inventory management of workplace supplies, furniture, equipment, and storage areas
- Support desk, locker, and space management initiatives
- Maintain facilities documentation, inventories, floor plans, asset records, and workplace databases
- Assist with health and safety inspections, emergency preparedness initiatives, and compliance activities
- Support office moves, restacks, renovations, occupancy planning, and workplace improvement initiatives
- Assist with the 25 Ontario workplace transformation and post-occupancy activities
- Coordinate project documentation, meeting notes, action logs, schedules, and stakeholder communications
- Conduct furniture and workspace audits and assist with move planning
- Assist with vendor coordination, project tracking, deficiency management, and project closeout
- Support floor plan reviews, workplace utilization exercises, seating assignments, and workplace readiness assessments
- Assist with collecting project data, preparing reports, and monitoring project milestones
- Assist with invoice tracking, purchase requisitions, procurement documentation, and vendor records
- Support mailroom operations, courier coordination, filing, scanning, and records management
- Maintain spreadsheets, dashboards, service logs, project trackers, and departmental reports
- Assist with presentation development and workplace documentation, guides, and procedures
- Support project-based opportunities aligned with the intern’s academic program, skill set, and learning objectives
- Provide administrative support for department initiatives and special projects
- Perform other duties as assigned
Requirements
What you’ll need- Currently enrolled in a university program related to Business Administration, Facilities Management, Hospitality, Human Resources, Interior Design, Architecture, Workplace Experience, or a related field
- Strong customer service and communication skills
- Proficient with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams
- Strong organizational and time management skills
- Ability to work independently and manage multiple priorities
- Detail-oriented with excellent problem-solving abilities
- Positive attitude with a willingness to learn and contribute
- Ability to maintain confidentiality and professionalism
- All candidates considered for hire must successfully complete a criminal background check and credit check
- Experience with CAD, floor planning software, graphic design, or project coordination is considered an asset but is not required
- Submit transcript and resume in one document
Benefits
Comp & perks- Competitive discretionary bonus
- Market leading RRSP match program
- Medical, dental, vision, life, and disability benefits
- Employee Share Purchase Plan
- Maternity/Parental top-up while you care for your little one
- Generous vacation policy and personal days
- Virtual events to connect with your fellow colleagues
- Professional development and comprehensive Career Development program
- Fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience
- Barrier-free recruitment process and work environment
- Accommodations throughout the recruitment process and work environment
- AI-enabled recruitment outputs reviewed and validated by the talent team