Senior Executive Assistant

EQ Bank | Equitable Bank

. Serve as a trusted partner to one or more senior executives within the Office of the Executive .

Posted 10/9/2026full-timeToronto • CanadaSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in executive support, including managing complex calendars, drafting executive correspondence, and coordinating high-level meetings. Exhibits strong organizational skills, attention to detail, and the ability to build trusted relationships with senior leaders in a regulated corporate environment.

Highest-signal resume keywords

Executive Support ExperienceMicrosoft 365 ProficiencyStrong Written CommunicationStakeholder ManagementProcess Improvement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExecutive CorrespondenceMeeting CoordinationResearch and AnalysisConfidential Information Management

Soft Skills

Strong JudgmentOrganizational SkillsInterpersonal CommunicationAttention to DetailCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft TeamsMicrosoft SharePointExcelConcur

Industry Keywords

C-Suite SupportCorporate GovernanceFinancial ServicesRegulated IndustryExecutive Leadership Team

About the role

Key responsibilities & impact

Serve as a trusted partner to one or more senior executives within the Office of the Executive
Provide proactive support across executive priorities, stakeholder management, communications, planning, travel, meetings, and strategic initiatives
Report to the Manager, Executive Office & Board Liaison
Act as an extension of the executive and Executive Office, managing competing priorities, stakeholder relationships, and operational requirements
Provide onboarding support, informal mentorship, guidance, and knowledge sharing to Executive Assistants
Support team initiatives, process improvements, onboarding, training, and change management
Manage complex executive calendars and resolve scheduling conflicts
Draft executive correspondence, briefing notes, presentations, talking points, and communications
Monitor and triage executive correspondence
Track executive priorities, commitments, strategic initiatives, and follow-up actions
Coordinate executive, leadership, stakeholder, and special-purpose meetings and events
Prepare and maintain confidential reports, presentations, correspondence, briefing materials, records, and digital filing systems
Coordinate domestic and international travel and reconcile executive expenses
Champion Microsoft 365, automation, AI-enabled tools, and approved digital solutions
Identify and implement process, workflow, template, and service-delivery improvements
Assess, resolve, and escalate urgent, sensitive, high-risk, or governance-related matters
Provide administrative and logistical support, research, analysis, and information gathering for executive decision-making

Requirements

What you’ll need

5-8 years of progressive experience supporting senior executives, Executive Leadership Teams, or C-suite leaders within a complex corporate environment, preferably within financial services or another regulated industry
Demonstrated experience supporting Executive Leadership Team members, C-suite executives, or equivalent senior leaders
Strong judgment and ability to operate independently while keeping the executive and manager informed of changes, risks, and sensitive matters
Excellent organizational, planning, prioritization, and follow-through skills
Strong written, verbal, and interpersonal communication skills, including ability to draft polished executive-level correspondence
High attention to detail, accuracy, and quality
Ability to anticipate needs, assess urgency, and respond effectively to changing priorities
Ability to build trusted relationships with senior leaders, colleagues, external stakeholders, and administrative professionals
Advanced proficiency in Microsoft Outlook, Word, PowerPoint, Teams, and SharePoint
Working proficiency in Excel and Concur
Demonstrated interest in technology, automation, and approved AI-enabled tools
Ability to manage highly sensitive and confidential information with discretion, integrity, and professionalism
Strong business acumen and understanding of executive operations, organizational priorities, and corporate governance practices
Ability to build credibility and influence with senior leaders and stakeholders
Ability to work collaboratively within a team-based executive-support model, including providing and receiving coverage
Commitment to inclusive, respectful, and professional interactions
All candidates considered for hire must successfully complete a criminal background check and credit check

Benefits

Comp & perks

Competitive discretionary bonus
Market leading RRSP match program
Medical, dental, vision, life, and disability benefits
Employee Share Purchase Plan
Maternity/Parental top-up
Generous vacation policy and personal days
Virtual events to connect with colleagues
Professional development and comprehensive Career Development program
Fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience