Project Administrator

ERM

. Support the end-to-end coordination of agency projects from setup through delivery .

Posted 10/20/2026full-timeUnited StatesJunior💰 $59,700 - $69,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination capabilities, including resource planning, capacity management, and effective communication across teams. Proficient in managing multiple projects simultaneously while maintaining attention to detail and adherence to deadlines.

Highest-signal resume keywords

Project CoordinationResource ManagementCapacity PlanningMicrosoft Office Suite ProficiencyMonday.com Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project SchedulingWorkflow ManagementProject DocumentationProject ReportingCapacity Management

Soft Skills

Organizational SkillsTime-Management SkillsVerbal CommunicationWritten CommunicationProactive Problem-Solving

Tools & Technologies

Monday.comMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft Word

Industry Keywords

AdvertisingMarketingCommunicationsProfessional ServicesAgency Operations

About the role

Key responsibilities & impact

Support the end-to-end coordination of agency projects from setup through delivery
Maintain project schedules, milestones, and deadlines across agency systems, including Monday.com
Monitor active projects and proactively identify timing, resource, workflow, scheduling, or delivery risks
Partner with project, account, creative, digital, and research teams to align resources and project needs
Support agency capacity planning and hours forecasting through accurate resource tracking
Facilitate weekly status meetings, internal reviews, and project-related discussions
Communicate schedule updates, project changes, timelines, and priority shifts to stakeholders
Maintain project documentation, assignments, schedules, workflow data, records, and status updates
Coordinate multiple projects simultaneously
Serve as a junior traffic manager coordinating work across agency teams
Coordinate resource assignments and availability throughout project lifecycles
Facilitate project meetings and document action items and next steps
Support continuous process improvement across agency operations and project management functions

Requirements

What you’ll need

1-2 years of project coordination, traffic, operations, or related experience
Advertising, marketing, communications, or professional services agency experience preferred
Strong organizational and time-management skills
Ability to manage multiple priorities simultaneously
Excellent attention to detail and commitment to follow-through
Strong verbal and written communication skills
Ability to collaborate effectively across multiple teams and disciplines
Proactive problem-solving skills and ability to identify and escalate potential issues
Comfortable working in a fast-paced environment where priorities and schedules may change
Proficiency with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Experience with Monday.com or another project management/workflow platform preferred
Interest in agency traffic management, resource planning, capacity management, and project operations
Bachelor's degree in Business, Marketing, Communications, Project Management, or a related field, or equivalent experience
This position is not eligible for immigration sponsorship
Experience supporting marketing, advertising, communications, or creative agency environments preferred
Familiarity with project scheduling, resource management, and capacity planning processes preferred
Experience preparing project reports, dashboards, or workflow metrics preferred
Knowledge of project management methodologies and best practices preferred

Benefits

Comp & perks

Paid time off (vacation, sick, and floating holidays)
Parental leave
Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
AD&D insurance
401(k)
Bonus pay may be available at ERM's sole discretion