Project Administrator

ERM

. Support end-to-end coordination of agency projects from setup through delivery .

Posted 10/20/2026full-timeUnited StatesJunior💰 $59,700 - $69,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination capabilities, including proficiency in resource planning, capacity management, and effective communication across teams. Skilled in utilizing project management tools like Monday.com and Microsoft Office Suite to support agency operations and improve workflow efficiency.

Highest-signal resume keywords

Project CoordinationResource ManagementCapacity PlanningMicrosoft Office Suite ProficiencyMonday.com Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project SchedulingWorkflow ManagementProject ReportingDashboard PreparationAttention to Detail

Soft Skills

Strong Organizational SkillsTime-Management SkillsVerbal Communication SkillsWritten Communication SkillsProactive Problem-Solving

Tools & Technologies

Monday.comMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft Word

Industry Keywords

AdvertisingMarketingCommunicationsProfessional ServicesAgency Operations

About the role

Key responsibilities & impact

Support end-to-end coordination of agency projects from setup through delivery
Serve as a junior traffic manager coordinating work across agency teams
Build and maintain project schedules, milestones, and deadlines in Monday.com and other agency systems
Monitor active projects and identify timing, resource, workflow, and scheduling risks
Coordinate resource assignments and availability throughout project lifecycles
Support agency capacity planning and workforce forecasting
Facilitate weekly status meetings, internal reviews, and project-related discussions
Document action items and next steps
Communicate schedule updates, project changes, timelines, and priority shifts to stakeholders
Maintain project documentation, records, assignments, schedules, status updates, and workflow data
Coordinate multiple projects simultaneously
Contribute to process improvements across agency operations and project management functions

Requirements

What you’ll need

1-2 years of project coordination, traffic, operations, or related experience
Advertising, marketing, communications, or professional services agency experience preferred
Strong organizational and time-management skills
Excellent attention to detail and commitment to follow-through
Strong verbal and written communication skills
Ability to collaborate effectively across multiple teams and disciplines
Proactive problem-solving skills and ability to identify and escalate potential issues
Ability to work in a fast-paced environment with changing priorities and schedules
Proficiency with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Experience with Monday.com or another project management/workflow platform preferred
Interest in agency traffic management, resource planning, capacity management, and project operations
Bachelor's degree in Business, Marketing, Communications, Project Management, or related field, or equivalent experience
Must not require immigration sponsorship
Experience supporting marketing, advertising, communications, or creative agency environments preferred
Familiarity with project scheduling, resource management, and capacity planning processes preferred
Experience preparing project reports, dashboards, or workflow metrics preferred
Knowledge of project management methodologies and best practices preferred

Benefits

Comp & perks

Paid time off (vacation, sick, and floating holidays)
Parental leave
Medical insurance
Dental insurance
Vision insurance
Life insurance
Disability insurance
AD&D insurance
401(k)
Potential bonus pay subject to ERM's discretion and policies