Administrative Assistant

Essential Utilities, Inc.

. Oversee and manage Project Workflows supporting the Aqua Texas Engineering Team under the direction of the Manager, Capital Projects.

Posted 9/30/2026full-timeSpring • Texas • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative capabilities with proficiency in Microsoft Office and SAP, alongside effective budget management and project coordination skills. Excels in communication and customer service while managing multiple projects in a fast-paced environment.

Highest-signal resume keywords

Project CoordinationBudget ManagementMicrosoft Office ProficiencySAP ExperienceCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Workflow ManagementBudget TrackingDocument CompilationPurchase Order GenerationInvoice Processing

Soft Skills

Excellent Written CommunicationExcellent Verbal CommunicationSelf-StarterAbility to Work Under PressureMulti-Tasking Ability

Tools & Technologies

SAP SoftwareDocuSignMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint

Certifications & Qualifications

High School DiplomaGED

Industry Keywords

Administrative FunctionsProject RecordsDepartmental BudgetClerical SupportCustomer Billing

About the role

Key responsibilities & impact

Oversee and manage Project Workflows supporting the Aqua Texas Engineering Team under the direction of the Manager, Capital Projects.
Perform administrative activities for the Texas Engineering Department using multiple applications and software programs.
Organize and maintain departmental files and records, including project records.
Compile project contracts and change orders with supporting documentation and route them via DocuSign for authorization.
Generate purchase orders using the SAP system.
Track project budgets and maintain records and documentation for assigned projects.
Assist with departmental budgetary data and prepare standard and custom reports.
Process project invoices and route them for approval.
Provide information and help resolve issues or complaints from contractors, external consultants, internal team members, and others.
Provide clerical support, including coordinating mail delivery and preparing correspondence.
Assist customers with billing and service-related questions.
Maintain confidentiality of customer and employee information.
Perform other related administrative tasks as directed.

Requirements

What you’ll need

High School Diploma (or GED); completion of college coursework is a plus.
0-1 years of relevant experience
At least 2 years of professional experience working with administrative functions preferred.
Experience with budget management and/or project coordination a plus
Proficiency in Microsoft Office software programs (Email, Word, Excel, PowerPoint)
Experience working with SAP software is a plus
Excellent written & verbal communications skills.
Attend meetings in person and virtually.
Self Starter, able to work independently.
Strong customer service skills.
Ability to work well under pressure.
Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment.
Ability to work effectively and multi-task in a team-fostered environment.

Benefits

Comp & perks

Competitive and comprehensive benefits package
Career growth opportunities
Reasonable accommodation for individuals with disabilities