Accounts Receivable/Accounts Payable Coordinator

Ethical Culture Fieldston School

. Support student accounts and vendor payment functions in the Finance Office, dedicating approximately 70% of time to accounts receivable and 30% to accounts payable .

Posted 10/8/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounts receivable and accounts payable processes, with proficiency in Blackbaud Billing Management and Blackbaud Financial Edge NXT. Strong organizational skills and attention to detail are essential for managing student accounts and vendor payments effectively.

Highest-signal resume keywords

Accounts Receivable ManagementAccounts Payable ManagementBlackbaud Billing ManagementIntermediate Excel SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounting PrinciplesAccounts Receivable ProcessesAccounts Payable ProcessesJournal EntriesPayment ProcessingVendor Invoice ReviewFinancial ReconciliationTuition Insurance ClaimsAudit PreparationData Entry

Soft Skills

Attention to DetailProblem SolvingCollaborationResourcefulnessPositive Attitude

Tools & Technologies

Blackbaud Financial Edge NXTGoogle WorkspacePaperSave AP WorkflowAmazon Procurement SystemConcur Procurement System

Certifications & Qualifications

Bachelor's Degree in AccountingBachelor's Degree in Finance

Industry Keywords

Independent SchoolNonprofit SettingStudent AccountsVendor PaymentsFinancial Aid

About the role

Key responsibilities & impact

Support student accounts and vendor payment functions in the Finance Office, dedicating approximately 70% of time to accounts receivable and 30% to accounts payable
Support enrollment by maintaining schedules of pending families, following up, and ensuring deposit payments are coded correctly
Generate student billing in Blackbaud Billing Management and set up payment plans
Monitor past-due accounts, maintain aging schedules, and communicate with families about balances, payment plans, and account questions
Escalate at-risk accounts to the Assistant Director of Student Accounts
Enter payments from Lockbox, in-house, electronic, and employee payroll deduction sources
Post ancillary billing and financial aid, and manage billing for after-school programs, summer camps, and other programs
Process family refunds and account credits
Reconcile student account data across Blackbaud Billing Management, Blackbaud Financial Edge NXT, bank accounts, and third-party systems
Prepare journal entries according to the monthly closing schedule
Coordinate with Blackbaud Support to troubleshoot system issues
Assist with tuition insurance claims and liaise with Admissions and other school divisions
Review, code, and enter vendor invoices into the PaperSave AP Workflow system
Match invoices with purchase orders and receiving documentation and resolve discrepancies
Review employee expense reimbursements for receipts, coding, and policy compliance
Review and reconcile transactions in procurement systems such as Amazon and Concur
Collect vendor W-9 forms and verify vendor and banking information
Respond to vendor and internal department payment inquiries
Support year-end 1099 preparation and filing
Maintain organized, audit-ready accounts payable records
Assist with annual audit schedules
Provide administrative support to the Finance department, including organizing Google Drive, mail delivery, and scanning paperwork
Foster positive relationships with team members and stakeholders
Perform other related projects and duties as assigned

Requirements

What you’ll need

Bachelor's degree in Accounting, Finance, or related area
Strong understanding of accounting principles and accounts receivable/accounts payable processes, including internal controls over cash receipts and disbursements
Two or more years of experience in accounts receivable, accounts payable, or student accounts, preferably in an independent school or nonprofit setting
Excellent verbal and written communication skills
Experience using Blackbaud Billing Management and/or Blackbaud Financial Edge NXT strongly preferred
Intermediate Excel skills, including Pivot tables and VLOOKUP/IF function formulas, required
Advanced Excel skills, including Macros and advanced lookup formulas, preferred
High degree of organization, resourcefulness, and attention to detail
Ability to collaborate and build relationships with faculty, administrators, and the community
Ability to multitask and shift priorities without compromising quality
Ability to identify issues and problem solve
Ability to handle confidential materials with discretion and integrity
Willingness to learn and embrace new ideas and procedures
Initiative to streamline processes and improve efficiencies
Positive attitude and ability to listen effectively and receive feedback
Ability to work collaboratively and independently
Proficiency in utilizing and learning new technologies, including Google Workspace tools
Reliability, punctuality, and consistent attendance
Ability to cultivate a welcoming culture
Letter of interest, resume, and contact information for three references required

Benefits

Comp & perks

Equal opportunity employment
Inclusive and welcoming work environment
Professional collaboration and community-focused culture