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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in SEC reporting, corporate governance, and legal support for public companies, with strong organizational skills to manage complex deadlines and confidential information. Proficient in utilizing tools like Workiva and board management portals to streamline processes and enhance communication with stakeholders.
Highest-signal resume keywords
SEC Reporting KnowledgeCorporate Governance PracticesWorkiva ExperienceEDGAR FamiliarityOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
SEC FilingsSection 16 Forms PreparationCorporate Records MaintenancePublic Company Contracts ManagementBudget TrackingAudit FacilitationProxy Statement CoordinationD&O Questionnaires PreparationTrade Pre-ClearancesVendor Management
Soft Skills
Exceptional Organizational SkillsSound JudgmentOutstanding Communication Skills
Tools & Technologies
WorkivaEDGAR NextBoard Management PortalNYSE Listing Manager Portal
Certifications & Qualifications
Paralegal CertificationNotary Public Certification
Industry Keywords
Public Company GovernanceSecurities LawInsider Trading PolicyDisclosure CommitteeShareholder Matters
About the role
Key responsibilities & impact- Provide paralegal support for SEC, securities, governance, subsidiary, and finance matters
- Support SEC filings, including Forms 8-K and exhibits, 10-Ks, 10-Qs, and proxy statements
- Prepare Section 16 Forms 3, 4, and 5 filings
- Manage EDGAR access codes and EDGAR Next account administration
- Assist with trade pre-clearances under Etsy’s Insider Trading Policy
- Support Disclosure Committee logistics and records
- Maintain corporate records and process documentation
- Identify opportunities to streamline workflows and use AI and other tools
- Prepare NYSE governance updates and maintain company updates via the NYSE Listing Manager Portal
- Prepare state reports and filings
- Support public company contracts, intake, tracking, and renewals
- Manage public company invoices, billing, and budget tracking with Finance and Procurement
- Partner with Accounting, Finance, Investor Relations, Treasury, Tax, Total Rewards, Impact teams, external counsel, and legal services vendors
- Facilitate audit requests with internal and external auditors
- Support financing transactions, insurance renewals, and subsidiary governance projects
- Coordinate proxy statement and annual meeting matters with Broadridge and a design firm
- Work with DTCC and Etsy’s transfer agent on stock records, share issuances, and shareholder matters
- Support the Board of Directors and Committees with scheduling, agendas, meeting logistics, attendance, and follow-up
- Prepare initial drafts of Board and Committee materials, resolutions, minutes, and written consents
- Upload and manage Board and Committee materials on the board management portal and serve as platform administrator
- Support director onboarding, communications, and ongoing director needs
- Prepare, distribute, and review D&O Questionnaires, track responses, and facilitate conflict-of-interest checks
Requirements
What you’ll need- 5+ years of experience in a legal, corporate secretarial support or governance function at a public company or law firm
- Working knowledge of SEC reporting and Section 16 requirements
- Working knowledge of stock exchange rules and corporate governance practices
- Hands-on experience with Workiva and a board management portal
- Familiarity with EDGAR, including EDGAR Next
- Exceptional organizational and prioritization skills, with the ability to manage complex, overlapping deadlines and recurring Board, SEC, and shareholder calendars
- Sound judgment and discretion with highly confidential and material nonpublic information
- Ability to work directly with directors and senior executives
- Outstanding verbal and written communication skills, including clear, jargon-free communication with business partners, vendors, and directors
- Interest or experience in AI models and AI-based processes, or flexibility to quickly learn them
- Experience managing vendors, contracts, and invoices is a plus
- A bachelor’s degree or paralegal certification is required
- Notary public certification or willingness to obtain certification is a plus
- Passion for Etsy’s mission to “Keep Commerce Human.”
Benefits
Comp & perks- Equity package
- Annual performance bonus
- Competitive benefits that support you and your family
- Visa sponsorship may be available for certain roles and skills
- Hybrid work arrangement with office attendance once or twice per week depending on proximity
- Remote candidates outside commutable distance may be considered with occasional travel to the office