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Team Assistant, Committee & Board Affairs
European Society of Radiology. Coordinate committee and subcommittee meetings end to end, including agendas, invitations, presentations, and minutes .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with proficiency in MS Office and Google Workspace, and a commitment to supporting team initiatives and events. Possesses excellent communication skills in English, with additional language proficiency being an asset.
Highest-signal resume keywords
MS Office ProficiencyGoogle Workspace ProficiencyEvent CoordinationStrong Communication SkillsOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data MaintenancePresentation PreparationSchedulingCommittee CoordinationProgramme Administration
Soft Skills
Problem-Solving SkillsCollaborationAttention to DetailStress ResistanceIndependence
Certifications & Qualifications
Valid Work Permit for Austria
Industry Keywords
Non-Profit WorkDiversity and InclusionSustainabilityEarly-Career SupportEuropean Congress of Radiology
About the role
Key responsibilities & impact- Coordinate committee and subcommittee meetings end to end, including agendas, invitations, presentations, and minutes
- Provide administrative support across the team, including correspondence, scheduling, and data maintenance
- Maintain accurate lists and databases, and keep committee records up to date
- Coordinate scheduling and meetings at the European Congress of Radiology (ECR)
- Support programmes and initiatives for early-career members and on diversity, inclusion, and sustainability, from planning through to delivery
- Administer the Young Programme and the Green ID Certification, coordinating applications, records, and communications
- Support the Society's presence at external congresses, including preparing materials and on-site coordination, with occasional international travel
- Prepare presentation materials such as PowerPoint slides and factsheets, and assist with website updates
Requirements
What you’ll need- Completed education at high school level and/or university degree
- Excellent command of English
- German and other languages are an asset
- Strong written and oral communication skills
- Proficient in MS Office and Google Workspace (particularly MS Excel and Google Sheets)
- Experience in administration, team assistance, association/non-profit work, event or programme coordination is an asset
- Outstanding organisational, prioritisation, and problem-solving skills, with a keen eye for detail
- Open, positive, and collaborative, with a genuine willingness to support colleagues
- Able to work independently while contributing to a closely interlinked team
- High level of stress resistance and resilience
- Willingness to travel
- Successful applicants must hold a valid work permit for Austria
- Successful applicants must be willing and able to commute to our office in Vienna on a regular basis
Benefits
Comp & perks- A modern office in the heart of Vienna (U1, U2, U3 and U4)
- An exciting and empowering company culture with passionate people
- A diverse set of tasks in a meaningful and international setting
- Flexible working hours ("Gleitzeit")
- Possibility to work in from home on a regular basis
- Paid lunch break