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About the role
Key responsibilities & impact- Serve as the main point of contact for property management, maintenance, janitorial services, and building security
- Manage physical space logistics, including desk allocations, team floor plans, room reconfigurations, and badge/keycard management
- Oversee office health and safety protocols; maintain first-aid supplies, update emergency plans, and serve as the Home Office Safety Lead
- Perform daily opening and end-of-day closing procedures
- Manage and evaluate third-party vendor relationships
- Own the monthly Home Office operating budget; track purchases, audit service agreements, and process operational invoices
- Monitor office, tech, and kitchen supply inventories; manage weekly restocking and vendor deliveries
- Maintain clean, welcoming, and functional shared spaces
- Coordinate logistics, room setups, catering, and execution for office-wide events and leadership meetings
- Provide ad-hoc administrative support to executive leaders and department managers
- Manage printer/AV software accounts and maintain print station supplies
- Lead special operational projects to improve Home Office efficiency and employee experience
- Manage the mailroom, including USPS, USP, FedEx, and invoices
- Serve as the first point of contact for visiting guests and team members
Requirements
What you’ll need- Exceptional communication skills with a strong service mindset and dynamic problem-solving abilities
- 2–4+ years of experience in Office Management, Facilities Coordination, or Workplace Operations
- Ability to multi-task in a fast-paced environment
- Proven experience managing office vendor relationships and tracking operational budgets
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams) and workplace software tools
- Excellent time-management skills with the ability to prioritize tasks independently
Benefits
Comp & perks- Flex PTO: Enjoy a generous bank of PTO to plan and use as you need it
- Affordable Health Insurance: 80% employer-paid premiums for medical and dental for team members; 50% covered for eligible partners, spouses and dependents
- Generous paid parental leave benefits for maternity, paternity and adoption
- Flex Spending Accounts for out-of-pocket healthcare or dependent/daycare costs
- Company-paid life insurance and short-term disability
- 401k with 5% company match and immediate vesting upon enrollment
- 30% discount on merchandise purchased in-store or online, excluding Trendsend
- 30% discount online and in-store at Jaxen Grey
- Flexible Work Model: work from home flexibility with 4-day in-office presence