Tradeshow Planner

Evergen (Formerly RTI Surgical)

. Plan, coordinate, and execute logistics for domestic tradeshows, conferences, and customer dinners .

Posted 10/3/2026contractRemote • United StatesMid-LevelSenior💰 $0 - $45 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in planning and executing logistics for tradeshows and corporate meetings, with a strong focus on compliance with HCP interaction rules and budget management. Proficient in coordinating multiple projects while ensuring effective communication and collaboration across teams.

Highest-signal resume keywords

Event PlanningHCP Compliance KnowledgeProject ManagementBudget TrackingVendor Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Logistics ManagementBudget ReconciliationEvent Registration PlatformsCustoms DocumentationVenue SelectionBooth Design CoordinationShipping ManagementContract ManagementROI ReportingMulti-Project Coordination

Soft Skills

Organizational SkillsWritten CommunicationVerbal CommunicationAbility to Work Under PressureCollaboration

Tools & Technologies

MS SuiteAdobeAddEvent

Certifications & Qualifications

CMPCTSM

Industry Keywords

Medical DevicePharmaBiotechHealthcareSunshine ActAdvaMed CodeClinical ConferencesSpecialty Society Meetings

About the role

Key responsibilities & impact

Plan, coordinate, and execute logistics for domestic tradeshows, conferences, and customer dinners
Manage venue selection, contracts, booth/exhibit space, housing blocks, AV, catering, signage, and shipping of demo units/collateral
Coordinate with exhibit house vendors on booth design, fabrication, drayage, and installation/dismantle schedules
Track and manage the event calendar, event budgets, vendor invoices, and cost reconciliation
Work closely with commercial, marketing, and communications teams
Ensure compliance with FDA guidelines, HCP interaction rules, Sunshine Act reporting, AdvaMed Code, and company compliance policies
Manage attendee registration, housing, and staff communications
Manage shipping and receiving of exhibit assets, demo equipment, and marketing collateral, including customs documentation for international shows
Conduct post-event wrap-up, including budget reconciliation, vendor performance review, and ROI reporting
Manage multiple overlapping projects and deadlines

Requirements

What you’ll need

5+ years of experience planning tradeshows and corporate meetings, preferably in medical device, pharma, biotech, or healthcare
Working knowledge of HCP compliance requirements (Sunshine Act, AdvaMed Code, or similar)
Excellent organizational and written/verbal communication skills
Experience with event/registration platforms (e.g., MS Suite, Adobe, AddEvent)
Excellent project management and budget-tracking skills
Ability to coordinate a high level of activity under a variety of conditions and restraints
Ability to travel if required
Experience with major medical/clinical conferences (e.g., specialty society meetings) preferred
Familiarity with shipping/customs requirements for medical equipment preferred
Certification such as CMP (Certified Meeting Professional) or CTSM (Certified Trade Show Marketer) preferred

Benefits

Comp & perks

Paid Time Off (PTO)
401(k) with up to a 6% company match
Holiday pay
Medical, dental, and vision insurance
Short-term and long-term disability coverage
Paid parental leave
Potential conversion to full-time employment based on business needs and performance
Great Place to Work Certified workplace culture