Executive Administrator

EVS, Inc.

. Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP .

Posted 11/10/2026full-timeMinnetonka • Minnesota • United StatesMid-LevelSenior💰 $62,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced administrative support capabilities, including managing executive calendars, preparing professional correspondence, and coordinating complex meetings. Exhibits strong organizational skills and the ability to handle sensitive information with discretion and professionalism.

Highest-signal resume keywords

High-Level Administrative SupportExecutive Calendar ManagementMicrosoft Office ProficiencyFacilities Operations KnowledgeSupervisory Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive Presentation PreparationMeeting CoordinationConfidential Communication ManagementBudgetingVendor Coordination

Soft Skills

Strong Organizational SkillsExcellent Communication SkillsRelationship-Building SkillsProactive Problem-SolvingSound Judgment

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft TeamsNavan

Industry Keywords

Administrative ProceduresFacilities PlanningProperty ManagementService AgreementsOffice Project Coordination

About the role

Key responsibilities & impact

Provide high-level administrative support to the President, Chairman of the Board, Executive Vice President, and other senior leaders, with a primary focus on supporting the EVP
Manage complex executive calendars, scheduling priorities, travel arrangements, meeting logistics, and changing commitments
Coordinate leadership and executive meetings, including agendas, presentations, meeting materials, follow-up, and confidential documentation
Prepare and manage professional correspondence, reports, presentations, and other sensitive business documents
Coordinate client visits, executive outings, hospitality experiences, and external engagements in partnership with Marketing and other departments
Anticipate leadership needs, track priorities, and proactively follow through to help keep commitments and initiatives moving forward
Supervise and support the Administrative Assistant and Administrative Specialist by setting priorities, coordinating workloads, providing coaching, and encouraging professional development
Establish and improve administrative procedures, workflows, and service expectations to create consistency and efficiency across the team
Coordinate facilities planning, property management relationships, vendors, maintenance needs, and workplace improvement initiatives
Partner with Finance and leadership on administrative and facilities budgets, vendor proposals, purchasing, and significant expenditures
Support office construction, renovations, expansions, relocations, and other special projects, ensuring organized communication and timely execution
Serve as an escalation point for complex administrative and facilities needs while ensuring routine requests are appropriately delegated

Requirements

What you’ll need

Experience providing high-level administrative support to executives or senior leadership, preferably in a professional business environment
Previous experience supervising, leading, or mentoring administrative staff
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Strong experience managing complex calendars, executive travel, meeting coordination, and confidential communications
Experience preparing executive presentations, reports, correspondence, and meeting materials
Familiarity with travel and expense platforms such as Navan, administrative systems, budgeting, purchasing, and vendor coordination
Working knowledge of facilities operations, property management, service agreements, and office project coordination
Strong organizational skills with the ability to manage competing priorities, anticipate needs, and adapt as business demands change
Excellent communication and relationship-building skills, with professionalism and confidence to work with leaders, employees, clients, and external partners
Sound judgment, discretion, and the ability to handle sensitive information with a high level of confidentiality
A proactive, solutions-oriented approach with a strong sense of ownership, accountability, and follow-through

Benefits

Comp & perks

Health Insurance (Medical through United Healthcare/UMR)
Dental and Vision Insurance
STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
Life Insurance
EAP (Employee Assistance Program)
Paid Time Off
401k Match
Choice Benefit
Flexible Work Time
Performance-Based Bonus
Point-Based Recognition
Parental Benefits
Referral Bonus
Certification Bonus
Hybrid / Remote Culture
Opportunities for professional growth
Supportive team environment