Project Administrator

EVS, Inc.

. Set up and maintain project records in Vantagepoint, ensuring accurate project information and financial tracking .

Posted 10/20/2026full-timeRemote • Minnesota • United StatesMid-LevelSenior💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project administration and financial management, with a strong focus on billing procedures, accounts receivable, and client relationship management. Proficient in Vantagepoint and advanced Microsoft Excel for accurate financial tracking and reporting.

Highest-signal resume keywords

Project AdministrationAccounts Receivable ManagementVantagepoint ProficiencyAdvanced Microsoft Excel SkillsBilling Procedures

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project Financial WorkflowsContract AdministrationBilling ProceduresFinancial TrackingDiscrepancy ResolutionClient Documentation ManagementChange Order ManagementMonth-End AdjustmentsInvoicing AccuracyProcess Improvement

Soft Skills

Attention to DetailOrganizational SkillsTime ManagementCommunication SkillsInterpersonal Skills

Tools & Technologies

VantagepointMDCMicrosoft ExcelProject Management Tools

Industry Keywords

Project ManagementFinancial Records ManagementClient AccountingConfidential Information HandlingMaster Service Agreements

About the role

Key responsibilities & impact

Set up and maintain project records in Vantagepoint, ensuring accurate project information and financial tracking
Manage contract follow-ups, change orders, and client documentation updates
Build and maintain working relationships with client accounting teams to support efficient invoicing and timely payments
Review project timesheet entries, identify discrepancies, and coordinate corrections
Coordinate monthly billing cycles and ensure accurate, timely invoice submission
Partner with project managers to gather billing instructions, confirm project details, and resolve invoicing questions
Review Work in Progress (WIP) and make month-end adjustments and corrections
Troubleshoot billing discrepancies and coordinate resolutions between internal teams and clients
Conduct biweekly accounts receivable reviews and follow up on overdue invoices
Communicate with clients regarding outstanding balances and payment status
Escalate aging invoices and maintain follow-up documentation
Prepare supporting documentation and responses to client billing inquiries
Guide Project Administrator I team members and train new employees on Vantagepoint, billing procedures, workflows, and client-specific requirements
Improve project administration processes, reporting, and operational efficiency
Collaborate with Senior Project Administrators to refine policies, procedures, and reporting methods
Lead technology and process meetings, including PA-L10, PMO-L10, and accounts receivable meetings, using MDC Boards and other project management tools
Assist with subconsultant onboarding and initiate Master Service Agreements (MSAs)
Support LLC invoicing and coordination between Inc and LLC entities
Maintain accurate financial records and confidential information
Manage competing priorities and deadlines while owning assigned responsibilities

Requirements

What you’ll need

Bachelor’s degree in Business, Accounting, Project Management, or a related field, or equivalent relevant work experience
Three to five years of experience in project administration, accounting, billing, accounts receivable, or a related role
Strong understanding of project financial workflows, contract administration, billing procedures, and accounts receivable management
Proficiency with Vantagepoint, MDC, and other project management or financial systems
Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, and financial tracking
Ability to navigate client platforms and adapt to varying invoicing requirements and procedures
Strong attention to detail and accuracy when managing project records, invoices, contracts, and financial data
Demonstrated ability to identify and resolve billing discrepancies and other project financial issues
Strong organizational and time management skills, with the ability to balance multiple projects, client requirements, and deadlines
Excellent communication and interpersonal skills, with the ability to work effectively with project managers, finance teams, clients, and colleagues
Professional and client-focused approach to managing billing inquiries, payment follow-ups, and financial issues
Ability to work independently, take initiative, and escalate complex issues appropriately
Commitment to confidentiality and professionalism when handling sensitive financial and client information
Willingness to support and train colleagues and contribute to continuous process improvement
Adaptability when responding to changing client requirements, internal processes, and workload fluctuations

Benefits

Comp & perks

Health Insurance (Medical through United Healthcare/UMR)
Dental and Vision Insurance
STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance
Life Insurance
EAP (Employee Assistance Program)
Paid Time Off
401k Match
Choice Benefit
Flexible Work Time
Performance-Based Bonus
Point-Based Recognition
Parental Benefits
Referral Bonus
Certification Bonus
Hybrid / Remote Culture