Leave & Accommodation Specialist

Exceptional HR Solutions, LLC

. Administer and manage employee leaves of absence, including FMLA, state-specific leave programs, and other applicable leave programs .

Posted 10/27/2026full-timeRemote • United StatesJuniorMid-Level💰 $30 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administering employee leave programs, including FMLA and ADA, while ensuring compliance with state-specific regulations. Proficient in evaluating leave eligibility, managing workplace accommodations, and collaborating effectively with HR and management.

Highest-signal resume keywords

FMLA AdministrationADA ComplianceLeave Eligibility DeterminationWorkplace Accommodation ManagementHRIS Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Leave AdministrationRegulatory ComplianceCritical ThinkingProblem-SolvingDecision-MakingDocumentation AccuracyData ManagementEmployee Benefits KnowledgeLeave Law InterpretationInteractive Process Facilitation

Soft Skills

Excellent CommunicationInterpersonal SkillsAttention to DetailIndependent JudgmentCollaboration

Tools & Technologies

Microsoft Office SuiteHRIS SystemsMicrosoft OutlookMicrosoft TeamsMicrosoft Excel

Certifications & Qualifications

PHRAPHRSHRMCLMS

Industry Keywords

Employee Leave ProgramsWorkplace AccommodationsFMLAADAPWFAState-Specific Leave LawsConfidentialityHR AuditsBenefit EnrollmentRegulatory Deadlines

About the role

Key responsibilities & impact

Administer and manage employee leaves of absence, including FMLA, state-specific leave programs, and other applicable leave programs
Review, evaluate, and make leave eligibility and designation determinations
Manage the leave process from initial request through return to work
Review medical certifications and supporting documentation
Coordinate workplace accommodation requests under ADA, PWFA, and applicable state and local laws
Facilitate the interactive process and assess reasonable accommodation options
Collaborate with employees, managers, and HR leadership to implement workplace accommodations
Coordinate return-to-work processes and evaluate modified-duty arrangements
Identify complex leave and accommodation situations and escalate sensitive or high-risk matters
Collaborate with payroll, benefits, and management on leave-related pay, benefit deductions, and employee status updates
Support employee benefits programs, enrollment activities, and benefit-related issue resolution
Monitor changes to leave and accommodation laws and assist with organizational compliance
Improve leave and accommodation processes, procedures, and employee resources
Assist with HR audits and documentation requests
Comply with HIPAA and 42 CFR Part 2 requirements
Maintain confidentiality of sensitive organizational information
Perform other projects and duties as assigned

Requirements

What you’ll need

Must reside in AK, AZ, AR, ID, MD, MT, NM, ND, OR, TX, or WA
High School Diploma or GED required
Relevant HR and/or benefit certifications may be substituted for formal education
2+ years of direct, hands-on experience administering employee leave programs, including FMLA, ADA, and other federal/state-specific leave types, and managing workplace accommodation requests
Demonstrated experience independently reviewing, evaluating, and making leave eligibility, designation, and accommodation determinations
Direct experience administering leave and accommodation programs across multiple states, including interpreting and applying varying state-specific leave laws, paid leave programs, and accommodation requirements
Strong knowledge of FMLA, ADA, PWFA, and state-specific leave mandates
Experience conducting the ADA interactive process and evaluating reasonable accommodations
Ability to interpret and apply employment laws, company policies, and regulatory requirements
Strong critical thinking, problem-solving, and decision-making skills
Excellent written and verbal communication skills
Strong interpersonal skills and discretion with sensitive employee situations
Ability to manage multiple cases, competing priorities, and regulatory deadlines
Strong attention to detail and accuracy in documentation, recordkeeping, and data management
Ability to exercise independent judgment and recognize matters requiring escalation
General understanding of employee benefits programs and enrollment processes
Ability to collaborate with employees, managers, payroll, and HR team members
Familiarity with Microsoft Office products such as Outlook, Teams, and Excel
Proficiency with HRIS systems and Microsoft Office Suite
Must have availability during core business hours and may need to accommodate multiple time zones
Quiet, professional environment required for handling confidential information
Preferred: Associate’s degree in Human Resources, Business Administration, or a related field
Preferred: 3 or more years of experience in leave administration and workplace accommodations
Preferred: Experience with WA and OR paid leave programs
Preferred: Educating and training managers on leave policies and procedures
Preferred: PHR, aPHR, SHRM, CLMS, or other HR certifications

Benefits

Comp & perks

Fully remote work arrangement
Dedicated home office setup
Reliable high-speed internet access
Rare travel may be requested for team meetings or special projects
Equal opportunity employment
Reasonable accommodations for qualified individuals with known disabilities