Senior Paralegal – Corporate Governance, Equity Administration

EXL

. Assist the Assistant Corporate Secretary and Corporate Secretary with preparation, distribution, and retention of board and committee meeting materials .

Posted 10/8/2026full-timeRemote • New York • United StatesSenior💰 $120,000 - $140,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in corporate governance, SEC reporting, and board support, with strong organizational and communication skills. Proficient in managing multiple priorities and maintaining compliance with legal and regulatory requirements.

Highest-signal resume keywords

Corporate GovernanceSEC ReportingBoard SupportOrganizational SkillsLegal Drafting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Corporate Legal ExperienceSEC Reporting RulesBoard Meeting PreparationDocument DraftingEquity Plan AdministrationInsurance AdministrationLitigation SupportContract NegotiationData ManagementAttention to Detail

Soft Skills

LeadershipCollaborationCommunicationDiscretionJudgment

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointBoardVantageFidelityC T Corp. (HCue)Contract Lifecycle ToolsLegal Automation Applications

Certifications & Qualifications

Paralegal Certificate

Industry Keywords

Public CompanySection 16Corporate RecordsDirector OnboardingGovernance PoliciesProxy StatementsMinute BooksEquity TrackersInsider Trading PolicyCorporate Insurance

About the role

Key responsibilities & impact

Assist the Assistant Corporate Secretary and Corporate Secretary with preparation, distribution, and retention of board and committee meeting materials
Draft agendas, resolutions, minutes, and supporting documents
Manage board and committee calendars, director onboarding and continuing education, and director biographical information
Support board evaluations and director and officer questionnaires
Maintain governance policies, charters, and board and committee records
Assist with preparation and filing of SEC reports, including Forms 8-K, 10-K, 10-Q, and proxy statements
Oversee Section 16 matters, including preparation and timely filing of Forms 3, 4, and 5
Monitor corporate governance, SEC, and Nasdaq requirements
Support subsidiary governance matters, corporate records, minute books, stock registers, officer and director listings, and entity databases
Support administration of EXL equity programs with Fidelity and international equity plans
Approve settlements and distributions of director awards
Assist with insider trading policy administration, trading window logistics, and 10b5-1 plans
Maintain equity trackers, securities playbooks, process documents, and databases
Support employee equity plans, including ESPP, international plans, grant approvals, RSU releases, and audits
Assist with RSU agreement forms
Oversee corporate insurance administration and liaise with the insurance broker
Provide certificates of insurance, assist with insurance-related contract negotiations, and lead renewals
Support litigation, investigations, and disputes, including legal holds, discovery, document production, research, filings, case management, and coordination with counsel and vendors
Assist with Legal team corporate projects, presentations, research, and drafting on governance trends and best practices
Build positive relationships with internal clients and external service providers

Requirements

What you’ll need

At least 5 years of corporate legal/paralegal experience, ideally in a public company
Experience supporting a corporate secretary team and working with a board of directors
Familiarity with SEC and Section 16 reporting rules
Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment
Ability to work independently, take on extra responsibility, act as a leader, and collaborate effectively
Exceptional attention to detail, discretion, and judgment handling sensitive matters
Strong written and verbal communication, including drafting skills
Experience interacting with senior stakeholders, including the General Counsel, legal team, internal clients, external counsel, and insurance brokers
B.A.
Excellent skills with Microsoft Word, Excel, and PowerPoint
Ability to use contract lifecycle tools and legal automation applications
Familiarity with BoardVantage, Nasdaq, Fidelity, and C T Corp. (HCue) platforms is ideal
Paralegal certificate is preferred