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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in facility and administration management, with a strong focus on coordinating operations, managing vendors, and supporting employee benefit processes. Exhibits superior communication and interpersonal skills to build effective relationships with stakeholders and ensure a productive working environment.
Highest-signal resume keywords
Facility ManagementAdministration CoordinationVendor ManagementEmployee Benefit AdministrationCustomer Service Mindset
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Facility ManagementAdministration CoordinationVendor ManagementEmployee Benefit AdministrationPayroll-Related SettlementsLeasing Vendor Invoice Coordination
Soft Skills
Leadership SkillsProblem-Solving SkillsAnalytical SkillsInterpersonal SkillsCommunication Skills
Industry Keywords
Office OperationsWorkplace OnboardingChange ManagementStakeholder EngagementLocal Event Coordination
About the role
Key responsibilities & impact- Supervise and coordinate day-to-day facility and administration operations in the Katowice office
- Coordinate maintenance activities, priorities and deadlines to ensure a safe and efficient working environment
- Organize local workflows and coordinate delegated tasks
- Support onboarding, feedback and day-to-day coordination of additional team members as the team develops
- Manage facility and administration vendors
- Support administration and facility projects
- Coordinate reception-related services and daily office support activities
- Cooperate with internal departments and business stakeholders on corporate meetings, visits, local events and other projects
- Support administration processes related to the employee benefit car fleet, including payroll-related settlements and leasing vendor invoice coordination
- Provide workplace-specific onboarding and instruction for new joiners and office users
- Provide operational insights and updates to the WES Team Manager
Requirements
What you’ll need- 5+ years of experience in facility and administration management
- Proven experience in a supervisory, coordination-focused or similar role
- Very good command of spoken and written English
- Strong customer service mindset
- Ability to build effective working relationships with internal stakeholders and external vendors
- Good presentation, leadership, problem-solving, analytical and listening skills
- Superior interpersonal and communication skills
- Ability to set priorities and organize own working time
- Innovative thinking and openness to change management opportunities
- Proactive, detail-oriented approach with a big-picture perspective and creative mindset
- Experience in employee benefit car fleet administration, payroll-related settlements or leasing vendor invoice coordination is an advantage
Benefits
Comp & perks- Continuous learning and development opportunities
- Tools and flexibility to make a meaningful impact
- Insights, coaching and confidence through transformative leadership opportunities
- Diverse and inclusive culture
- Opportunity to collaborate on exciting projects with EY teams and well-known global brands
- Career opportunities across business disciplines
- Exposure to a global ecosystem of people, learning, skills and insights