Administrative Assistant

Facility Solutions Group

. Work with project management, estimating, service and sales departments .

Posted 10/13/2026full-timeSan Antonio • Texas • United StatesJunior💰 $40,000 - $45,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including managing inbound and outbound communications, processing payroll documentation, and handling accounts receivable and payable. Proficient in multitasking and maintaining organization while providing excellent customer service.

Highest-signal resume keywords

Administrative SupportAccounts ReceivableAccounts PayableStrong Communication SkillsCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryPayroll ProcessingContract ManagementDocument DevelopmentScheduling

Soft Skills

MultitaskingOrganizationVerbal CommunicationWritten CommunicationPositive Attitude

Tools & Technologies

Database ManagementOffice Supplies Management

Certifications & Qualifications

High School DiplomaGeneral Education DegreeValid Driver’s License

Industry Keywords

LightingElectrical

About the role

Key responsibilities & impact

Work with project management, estimating, service and sales departments
Manage inbound and outbound calls
Review, dissect, and route incoming contracts to the Legal Department
Maintain office supplies
Provide department managers with administrative support by entering information into databases
Process certified payroll documentation
Handle Accounts Receivable (AR) and/or Accounts Payable (AP)
Issue and manage subcontracts for vendors and subcontractors
Maintain scheduling and event calendars
Perform general administrative duties including copying, faxing, filing, organizing, mailing, and document development
Perform other administrative duties as assigned

Requirements

What you’ll need

High School Diploma or General Education Degree
One year experience
Valid driver’s license
Must be able to pass a drug and background screen
Ability to multitask while staying organized
Strong verbal and written communication skills
Positive customer service skills
Experience in lighting and electrical is a plus