Executive Assistant

Fellowes Brands

. Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities .

Posted 11/3/2026full-timeAl Jasra • BahrainJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and time-management skills to effectively manage executive calendars, communications, and travel arrangements. Proficient in Google Workspace and Notion, with a focus on maintaining confidentiality and professionalism in all administrative tasks.

Highest-signal resume keywords

Executive Assistant ExperienceProficiency In Google WorkspaceStrong Organizational SkillsExcellent Written And Verbal CommunicationAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementMeeting CoordinationTravel ArrangementsDocument PreparationResearch And Summarization

Soft Skills

Time ManagementDiscretionAdaptabilityInitiativeProfessionalism

Tools & Technologies

Google WorkspaceNotionProductivity ToolsProject Management Tools

Industry Keywords

Administrative SupportConfidentialityStakeholder CoordinationHybrid Work Arrangement

About the role

Key responsibilities & impact

Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities
Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups
Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings
Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through
Coordinate business and personal travel arrangements, itineraries, and related logistics
Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks
Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives
Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time
Conduct research, prepare summaries, and organize information to support executive decision-making
Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed
Proactively identify pending matters, anticipate upcoming priorities, and address tasks requiring attention
Handle sensitive personal and professional information with the highest level of confidentiality and discretion

Requirements

What you’ll need

2–3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role
Excellent command of written and spoken English; Arabic proficiency is a strong advantage
Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively
Excellent written and verbal communication skills
Proficiency in Google Workspace and Notion
Familiarity with productivity and project management tools is an advantage
Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters
Ability to work independently, take initiative, and exercise sound judgment without constant supervision
High levels of professionalism, integrity, discretion, and confidentiality
Adaptability and flexibility when handling changing priorities and both professional and personal responsibilities
Ability to work in a hybrid arrangement, with 2–3 days per week onsite in Bahrain