Senior Executive Assistant

Fidelity Investments

. Provide direct administrative support to management at all levels of Fidelity .

Posted 11/2/2026full-timeSmithfield • Rhode Island • United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced administrative skills with a strong ability to manage complex executive calendars, coordinate meetings, and provide project support in a fast-paced financial environment. Proficient in MS Office tools and capable of maintaining confidentiality while developing strong relationships across the organization.

Highest-signal resume keywords

Senior Executive Administrative ExperienceAdvanced Administrative SkillsProficient In MS OfficeDetail-Oriented And ProactiveFinancial Industry Background

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingMeeting CoordinationProject SupportPresentation CreationData ManagementAdvanced SpreadsheetsDatabase ManagementWord-Processing Software

Soft Skills

Excellent Communication SkillsStrong Organizational SkillsProblem-Solving InitiativeFlexibility And AdaptabilityRelationship Building

Tools & Technologies

MS OfficeSharePointOffice TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook

Industry Keywords

Corporate Environment ExperienceCompany Policies And PracticesConfidentialityExecutive SupportHigh-Volume Environment

About the role

Key responsibilities & impact

Provide direct administrative support to management at all levels of Fidelity
Support the FI Admin Team and interact directly with business partners
Prioritize and manage multiple tasks in a fast-paced business environment
Manage and prioritize complex executive calendars
Coordinate travel, organize expense reports, and process invoices
Coordinate meetings and offsites, including guest management, hybrid setup, AV needs, time-zone coordination, conference-room reservations, team-building activities, and catering
Assist with scheduling large meetings, offsites, and special projects
Provide administrative project support and independently manage complex details
Initiate resolution of complex problems and inefficiencies
Maintain confidentiality and knowledge of executives' spans of control and company policies and procedures
Create presentations, reports, and current data/information using spreadsheets, databases, and word-processing software
Share administrative best practices and develop relationships with colleagues across the company

Requirements

What you’ll need

Bachelor's degree is strongly preferred, but not required
Must have 8 plus years of senior executive admin experience
Broad understanding of company/functional policies and practices
Financial industry background is highly preferred
Previous corporate environment experience
Proven ability to interact effectively with senior-level management
Excellent communication, writing, and grammar skills
Advanced administrative skills
Ability to manage multiple priorities in a high-volume, fast-paced environment
Detail-oriented, proactive, and strong organizational skills
Self-starter with ownership and initiative to identify and resolve problems
Ability to exercise sensitivity, discretion, and judgment with confidential and complex assignments
Flexible and willing to adapt to different work styles and changing priorities
Ability to develop strong working relationships across the company
Willingness to learn and advance skills
Proficient in MS Office, including SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook
Experience working with advanced spreadsheets, databases, and word-processing software
Fidelity will not provide immigration sponsorship for this position

Benefits

Comp & perks

Full-time onsite working model expectations, subject to phased regional and role-based rollout
Hybrid (remote and in-person) meeting setup support as part of the role