Executive Assistant – Chief Technology Officer

Filevine

. Serve as trusted right hand, decision-maker, and primary administrative operator for the CTO .

Posted 9/29/2026full-timeRemote • United StatesLeadWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive administrative support, including complex calendar management, travel coordination, and budget tracking within a technology-focused environment. Proficient in synthesizing information and facilitating communication across various organizational levels.

Highest-signal resume keywords

Executive Administrative SupportCalendar ManagementGoogle WorkspaceProactive CommunicationBudget Tracking

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementBudget TrackingExpense ReportingTravel CoordinationOnboarding Workflows

Soft Skills

Proactive CommunicationAttention to DetailOrganizational Skills

Tools & Technologies

Google WorkspaceMS OutlookSlackZoomNavanRampLatticeGongClaude/AI Tooling

Industry Keywords

TechnologySaaSAIR&DMatrixed Organization

About the role

Key responsibilities & impact

Serve as trusted right hand, decision-maker, and primary administrative operator for the CTO
Provide targeted operational and calendar support for senior R&D leaders, including VPs, EVPs, and Chief Architect
Master complex, high-context calendar management for the CTO
Coordinate agendas, notes, action items, and follow-through for leadership meetings
Synthesize background details into executive 1:1 meeting descriptions
Manage the CTO's travel bookings, itineraries, and preferences via Navan
Process receipts and expense reports in Ramp and ensure policy compliance
Track annual training allocations and per-person travel budgets
Maintain offsite Budget vs. Actual trackers
Coordinate weekly Friday Demo Day and maintain rotation calendars
Administer internal recognition programs, including submissions, voting, and rewards
Coordinate conference and leadership offsite logistics, attendee tracking, team mapping, badges, and vendor payments
Administer Google Drive and Outlook groups
Execute new-hire onboarding access workflows and quarterly access audits across Slack, Google, and Exchange
Act as a cross-functional operational connector across Technology for a roughly 350-person R&D organization spanning Engineering and Product
Coordinate projects, track budgets, solve problems proactively, and build relationships across the company

Requirements

What you’ll need

3+ years as an EA supporting VP/C-level executives, ideally in a fast-paced technology, SaaS, or AI environment
Prior experience supporting CTO, CPO, or other technology-adjacent team(s)
Direct, clear, and proactive communication style
Ability to synthesize complex information quickly and communicate clearly across all org levels
Google Workspace (Sheets, Forms, Docs, Drive)
MS Outlook/Exchange
Slack
Zoom
Navan
Ramp
Guru
Claude/AI tooling
Lattice
Gong
Highly organized with exceptional attention to detail
Strong calendar prioritization skills
Ability to navigate matrixed org structures

Benefits

Comp & perks

Medical, Dental, & Vision Insurance (for full-time employees)
Competitive & Fair Pay
Maternity & paternity leave (for full-time employees)
Short & long-term disability
Opportunity to learn from a dedicated leadership team
Top-of-the-line company swag
Remote work or option to be hybrid/in-office in San Francisco, New York, Chicago, or Salt Lake City