Corporate Office and Facilities Coordinator

FINRA

. Serve as a frontline resource supporting FINRA’s hybrid workplace model and facilities operations .

Posted 11/4/2026full-timeUnited StatesMid-LevelSenior💰 $35 - $64 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in facilities coordination and management, with strong capabilities in workspace operations, vendor coordination, and customer service. Proficient in managing reservation systems and maintaining facility records while ensuring adherence to established procedures.

Highest-signal resume keywords

Facilities CoordinationReservation Systems ManagementMicrosoft Office SuiteCustomer Service SkillsVendor Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities ManagementWorkspace ManagementInvoice ProcessingProcurement ProcessesEquipment TrackingMeeting Space ManagementService Request ProcessingInventory ManagementProblem-SolvingEvent Setup Support

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsProfessional DemeanorAbility to Coordinate Multiple Priorities

Tools & Technologies

FM InteractReservation SystemsFacilities Management Software

Industry Keywords

FINRA ComplianceFacilities ProceduresVendor DocumentationBuilding ManagementEmployee Experience

About the role

Key responsibilities & impact

Serve as a frontline resource supporting FINRA’s hybrid workplace model and facilities operations
Support workspace management and comprehensive facilities coordination across assigned locations
Act as the primary on-site resource for workplace operations, local real estate coordination, and employee experience
Manage the hotel reservation system and resolve workspace booking issues
Troubleshoot space, facility navigation, and reservation process issues for employees and visitors
Manage and maintain conference rooms and meeting spaces, including equipment functionality and room readiness
Process and coordinate facility service requests through FM Interact
Liaise with contractors, building management, and internal staff to resolve facilities issues
Support oversight of vendor maintenance activities and maintain vendor documentation, insurance certificates, and maintenance schedules
Process invoices and purchase requisitions
Coordinate staff relocations
Manage regional supply inventory and ordering
Track equipment locations, serial numbers, and building operation supplies
Coordinate with maintenance personnel on inventory management
Maintain facility records, work orders, and vendor documentation
Ensure adherence to established facilities procedures and policies
Monitor and document workspace utilization and facility performance metrics
Prepare status reports on facilities operations and system effectiveness
Work autonomously on routine tasks and escalate complex issues appropriately
Collaborate in person and virtually in furtherance of FINRA’s investor protection and market integrity mission

Requirements

What you’ll need

Associate’s degree or higher in Business Administration, Facility Management, or related field; or equivalent combination of education and related experience required
Minimum four (4) years of experience in facilities coordination, administrative support, or customer service
Experience with reservation systems and facilities management software
Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook)
Excellent organizational skills with attention to detail
Outstanding communication and customer service skills
Professional demeanor and ability to interact effectively with all levels of staff
Ability to support office and event setup, including lifting, moving, and arranging furniture, boxes, and other materials weighing up to 35 lbs., as well as bending, kneeling, and crawling as needed to connect and disconnect tables, with or without reasonable accommodation
Problem-solving skills with proven ability to make independent decisions within established guidelines and procedures
Ability to effectively coordinate multiple priorities in a professional environment
Experience with procurement processes and vendor coordination preferred
Must be able to work outside of normal business hours and remain on-call 24 hours/day
Some travel may be required
FINRA employees must comply with FINRA investment and securities account restrictions, disclosures, e-feed requirements, confidentiality and invention assignment agreement, and nepotism policy

Benefits

Comp & perks

Discretionary bonus eligibility
Overtime pay for non-exempt employees
Comprehensive health, dental and vision insurance
Basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life insurance
Short- and long-term disability insurance
Long-term care insurance
Business travel accident insurance
Legal insurance
Immediate participation and vesting in a 401(k) plan with company match
Eligibility for an additional FINRA-funded retirement contribution
Tuition reimbursement
Commuter benefits
Adoption assistance
Backup family care
Surrogacy benefits
Employee assistance
Wellness programs
15 days of paid time off, increasing with years of service up to 25 days
5 personal days
9 sick days
2 volunteer service days
Military leave
Jury duty leave
Bereavement leave
Voting and election official leave
Care of a family member leave after 90 days of employment
Childbirth and parental leave after 90 days of employment
9 paid holidays for full-time employees