Project Coordinator

FIRST

. Support a team of Project Managers in planning and executing virtual, in-person, and hybrid events .

Posted 9/29/2026full-timeRemote • United KingdomJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong event management capabilities, including budget management, venue sourcing, and logistical coordination for virtual, in-person, and hybrid events. Proven ability to collaborate effectively with team members and stakeholders while maintaining high standards of operations and creative problem-solving.

Highest-signal resume keywords

Event ManagementBudget ManagementVenue SourcingMicrosoft Office ProficiencyCreative Problem Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event PlanningBudgetingLogistical CoordinationRegistration ManagementSite SelectionTransportation ManagementFood and Beverage ManagementStaffing CoordinationMaterials CollationInvoicing

Soft Skills

Team PlayerRelationship BuildingAttention to DetailTime ManagementFlexibility

Tools & Technologies

Microsoft PowerPointMicrosoft Excel

Industry Keywords

Event ExecutionClient StandardsSupplier Best PracticesCreative SolutionsDomestic Travel

About the role

Key responsibilities & impact

Support a team of Project Managers in planning and executing virtual, in-person, and hybrid events
Support events from creative concept and development through initial briefing to reconciliation
Assist with budget management, site selection, hotel/venue management, registration management, transportation, food and beverage, décor, staffing, name badge coordination, materials collation, and shipping of event materials
Support other team members with event management and onsite execution
Keep team members and internal stakeholders informed of relevant logistical information
Create timely and effective communications
Work with the team to ensure adherence to client standards of operations
Manage accurate and timely budgeting, invoicing, and event reconciliation
Share best practices regarding suppliers, services, and venues
Integrate best practices and raise the bar at each event
Develop proactive ideas and creative solutions
Travel domestically as required

Requirements

What you’ll need

Position requires 1-2 years experience including entry-level venue sourcing, meeting planning, and supporting a team
Proficient with Microsoft Office applications such as PowerPoint and Excel
Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
Creative problem solver, resourceful, and a team player
Ability to manage multiple projects simultaneously, prioritize heavy workloads, and maintain attention to detail
Calm and flexible approach to handling the pressure and stress of ever-changing demands
Highly organized with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
Ambitious, proactive, and flexible when dealing with ever-changing situations
Willing to travel when required
Demonstrated ability to collaborate with colleagues at all levels
Highly motivated, able to work independently

Benefits

Comp & perks

Private Medical Insurance with BUPA from day one
28 Days Annual Leave PLUS Bank Holidays
Personal Volunteer Day
20 Days of Sick Pay each Year
Enhanced Parental Leave (Maternity & Paternity)
Wellness Stipend
Complimentary access to Headspace, Rocket Lawyer & Maven
Life Insurance
Employee Assistance Program (EAP)
Cycle to Work Scheme
Season Ticket Loan
Mobile Phone Allowance
Pension Scheme Enhancements
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.