PMO Operations Specialist – f/m/d

Focused Energy Inc.

. Coordinate and manage the weekly project reporting cycle across dozens of active initiatives .

Posted 11/12/2026full-timeDarmstadt • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project management and PMO operations, with a strong focus on process improvement, documentation, and effective communication in both German and English. Capable of managing multiple initiatives while ensuring timely updates and accurate reporting.

Highest-signal resume keywords

Project ManagementPMO OperationsProcess ImprovementBilingual CommunicationDocumentation Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project CoordinationWorkflow DocumentationReporting FundamentalsData AnalysisRisk Identification

Soft Skills

Highly OrganizedDetail-OrientedProactive Problem ResolutionAdaptabilityClear Communication

Tools & Technologies

Automation ToolsAI Tools

Industry Keywords

Business AdministrationEngineeringR&DFast-Growing Organization

About the role

Key responsibilities & impact

Coordinate and manage the weekly project reporting cycle across dozens of active initiatives
Ensure timely updates, accurate information, and consistent visibility into project progress
Monitor project information, identify missing or inconsistent data, and follow up with project leads
Translate PMO processes into simple, documented, and usable workflows
Coordinate onboarding for new project leads
Deliver training on PMO processes, tools, reporting expectations, and ways of working
Identify manual tasks, process gaps, and opportunities for improvement or automation
Partner with the PMO Lead on PMO improvement projects, owning execution, coordination, documentation, and follow-through
Prepare and support workshops, meetings, and working sessions
Maintain complete, accessible, and consistent PMO process and project documentation
Identify overdue actions, unclear responsibilities, and emerging gaps
Escalate risks to the PMO Lead before they impact project delivery

Requirements

What you’ll need

Degree in Business Administration, Project Management, Engineering, or a related field, or equivalent practical experience
Experience in project management, PMO operations, project coordination, or business operations
Experience ideally within a technical, engineering, R&D, or fast-growing organization
Understanding of project management fundamentals, consistent reporting, reliable documentation, clear ownership, and coordination across multiple initiatives
Highly organized and detail-oriented; able to manage competing priorities, recurring deadlines, and large volumes of project information
Ability to translate processes and concepts into practical workflows, documentation, and guidance
Ownership-driven approach and proactive problem resolution
Clear and confident communication in both German and English
Ability to work with diverse teams and adapt communication to different audiences
Good judgment regarding independent decisions versus escalation to leadership
Continuous improvement mindset and interest in simplifying processes, reducing manual work, and using automation and AI tools
Ability to thrive in an evolving environment where processes are still being established

Benefits

Comp & perks

Innovative technology and clean-energy mission
Career development and growth opportunities
Collaborative international work environment
Company ownership in the form of stock options
30 days of vacation per year
Healthy snacks and drinks
Darmstadt office canteen with daily lunch options
Private pension plan contribution financed at 20% on top of monthly contributions
Loyalty incentives
State-of-the-art Windows or Apple laptop
Keyboard, mouse, and headset
Regular team-building and company events
NAVIT mobility support for public transportation, taxi rides, or car-sharing
Wellhub access to gyms, fitness studios, and wellness services across Europe