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Senior Executive Assistant to the CEO
Focused Energy Inc.. Plan and coordinate the CEO’s domestic and international travel .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in executive support, particularly in managing complex travel and calendar logistics for high-level executives. Proficient in building relationships with stakeholders and maintaining discretion in handling sensitive matters.
Highest-signal resume keywords
Executive Support ExperienceTravel And Calendar ManagementComplex Delegation CoordinationFluency In English And GermanRelationship Building
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Travel CoordinationCalendar ManagementLogistical PlanningBriefing Material PreparationDecision MakingConflict ResolutionExpense ManagementScheduling Conflict IdentificationAdministrative Follow-UpInternational Travel Support
Soft Skills
Strong OrganisationEmotional IntelligenceAdaptabilityJudgmentProactive Communication
Tools & Technologies
Modern Scheduling ToolsCollaboration ToolsAI Tools For Efficiency
Industry Keywords
Executive SupportInvestor EngagementGovernment EngagementBoard ManagementInternational Business
About the role
Key responsibilities & impact- Plan and coordinate the CEO’s domestic and international travel
- Coordinate complex delegations, conferences, investor engagements and government engagements
- Own itineraries, participants, visas, invitations, registrations, protocol requirements, ground logistics and contingency arrangements
- Provide live coordination during trips
- Accompany the CEO internationally when needed or provide remote support on trips not attended
- Maintain an overview of commitments, conflicts, preparation needs and logistical dependencies
- Coordinate preparation, collation and distribution of briefing materials with the Chief of Staff and content owners
- Maintain administrative follow-up and communicate decisions, commitments and emerging priorities to the Chief of Staff
- Build relationships with investors, ministries, agencies, partner companies, board members and their offices
- Manage CEO Office expenses, approvals, signatures, tools, records and contact management
- Help develop shared standards for calendar management, travel, tools and confidentiality across the EA team
- Support the CEO directly as part of the CEO Office and report to the Chief of Staff
- Represent the CEO Office to investors, ministries, partner companies and board members
- Help shape executive support practices across Focused Energy
Requirements
What you’ll need- Ten or more years of experience in executive support
- Several years supporting a CEO, founder or managing director in an international business
- Extensive travel and calendar management experience
- Experience managing complex delegation trips involving multiple participants, countries and official meetings
- Experience supporting fast-moving executives and handling changing or incomplete requests
- Strong organisation, judgment and emotional intelligence
- Calm, adaptable style and ability to work with a Chief of Staff while maintaining a trusted relationship with the CEO
- Ability to manage competing priorities and make confident decisions within remit
- Ability to build constructive relationships with investors, ministries, agencies, partner companies, board members and senior executives
- Proactive identification of scheduling conflicts, travel requirements and preparation needs
- Discretion handling sensitive board, investor, M&A and personnel matters
- Confident use of modern scheduling and collaboration tools
- Interest in using AI to reduce repetitive work
- Fluency in English and German
- Based in Berlin or willing to relocate
- Willingness and ability to travel internationally with the CEO when needed
Benefits
Comp & perks- Company ownership in the form of stock options
- 30 days of vacation per year
- Private pension plan contribution financed at 20% on top of monthly contributions
- Loyalty incentives
- State-of-the-art Windows or Apple laptops
- Keyboard, mouse and headset
- Regular team and company events
- NAVIT support for public transportation tickets, taxi rides or car-sharing
- Wellhub access to gyms, fitness studios and wellness services across Europe
- Career development and growth opportunities
- Collaborative international work environment
- Opportunity to take ownership and make decisions from day one
- Healthy snacks and drinks
- Daily canteen lunch options at the Darmstadt office