Office Administrator

Ford Motor Company

. Serve as the primary point of contact and administrative partner to the Executive .

Posted 9/18/2026full-timeDearborn • Michigan • United StatesJuniorMid-Level💰 $65,100 - $109,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including calendar management, travel coordination, and expense reporting, while maintaining confidentiality and integrity. Proficient in Microsoft software tools and skilled in organizing and preparing reports and presentations.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationExpense ReportingMicrosoft Office SuiteExcellent Writing Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationReport PreparationDocument EditingData OrganizationBudget ManagementProject CoordinationMicrosoft WordMicrosoft Excel

Soft Skills

Detail-OrientedTime ManagementInitiativeConfidentialityCollaboration

Tools & Technologies

Microsoft OutlookMicrosoft SharePointMicrosoft OneDriveMicrosoft PowerPoint

Industry Keywords

Administrative SupportExecutive AssistanceOffice ManagementMeeting CoordinationLogistics Management

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Serve as the primary point of contact and administrative partner to the Executive
Manage the Executive's calendar, resolve scheduling conflicts, prioritize requests, and communicate updates
Prepare, reconcile, and submit executive expense reports in compliance with Company policy
Coordinate domestic and international travel arrangements, including transportation, accommodations, agendas, visas/passports, and itinerary changes
Assist the Executive in preparing for meetings
Greet planned guests and professionally manage unannounced visitors
Coordinate Quality staff meetings, all-hands meetings, off-sites, and team events, including logistics and follow-up
Prepare, update, and organize reports, correspondence, presentations, and budgets
Edit documents for accuracy, formatting, and organization
Maintain and archive Outlook calendars, communications, and files according to records and retention schedules
Coordinate employee recognition, skip-level meetings, and Executive-employee interactions
Manage office supplies and administrative needs for the leadership team
Assist with special projects and other administrative duties as needed

Requirements

What you’ll need

High school diploma or GED
2+ years of experience as an administrative assistant, executive assistant, coordinator, or project manager
2+ years of Microsoft software experience, including Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and related programs
Visa sponsorship is not available
Must be legally authorized to work in the United States
Verification of employment eligibility required at hire
Preferred: Bachelor's degree or professional associate's degree
Preferred: Prior experience supporting a senior executive with calendar management, travel coordination, and expense reporting
Preferred: Excellent writing, editing, and proofreading skills
Preferred: Ability to learn new software systems and cloud tools with ease
Preferred: Initiative in resolving issues or concerns
Preferred: Detail-oriented, organized, and excellent time management skills
Preferred: Integrity and confidentiality with sensitive information
Preferred: Ability to work independently with minimal supervision
Preferred: Ability to work collaboratively in an open-concept office area
Preferred: Comfort interacting with all organizational levels
Preferred: Ability to plan, prioritize, and support multiple assignments simultaneously

Benefits

Comp & perks

Immediate medical, dental, vision and prescription drug coverage
Flexible family care days
Paid parental leave
New parent ramp-up programs
Subsidized back-up childcare
Family building benefits including adoption and surrogacy expense reimbursement and fertility treatments
Vehicle discount program for employees and family members
Management leases
Tuition assistance
Established and active employee resource groups
Paid time off for individual and team community service
Generous schedule of paid holidays, including the week between Christmas and New Year’s Day
Paid time off
Option to purchase additional vacation time