Site Budget & Contracts Specialist

. Prepare country site budgets and study financial appendices .

Posted 10/15/2026full-timeRemote • United States, CanadaMid-LevelSenior💰 $80,000 - $89,000 per yearWebsite

Key responsibilities & impact

Prepare country site budgets and study financial appendices
Assist with negotiation of site agreement budgets and financial exhibits of a certain complexity
Develop Clinical Trial Agreements (CTAs) using standard templates and Contract Information Sheets
Ensure CTAs are executed timely to meet study start-up timelines
Liaise with legal departments regarding CTA content changes and approved agreement language
Participate in study kick-off meetings
Review proposed CTA language modifications and resolve compliance issues with legal, sites, contractors, or vendors
Generate site budgets from approved country budgets and follow up with investigators
Research medical procedure costs using local or global databases
Manage CTAs and update agreement components according to client legal standards and Global SOPs
Coordinate annual template reviews with Legal and Local Head of Monitoring and Site Management
Manage the contract tracking database and reconcile document/database discrepancies
Post fully executed contracts in eFiliA and on the Clinical Operations secure drive
Process internal approval forms and other documents for compliance and annual audits
Serve as point person among clinical trial site personnel, client Clinical Operations, Legal Counsel, and Manager, Insurance
Prepare for internal audits by maintaining complete and accurate negotiation records
Negotiate Master Services Agreements (MSAs) with institutions and ensure review before renewal dates

What you’ll need

Must have a Bachelors’ degree or an equivalent scientific or commercial Higher Vocational education
Experience in the healthcare field, pharmaceutical industry or clinical research preferred
Solid understanding of standard contract language
Ability to access and use a variety of computer software developed both in-house and off-the-shelf
Ability to sit for extended periods and operate a vehicle safely
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists
Occasional crouching, stooping, with frequent bending and twisting of upper body and neck
Light to moderate lifting and carrying objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
Regular and consistent attendance
Varied hours may be required
Frequent travel to clients/site locations with occasional domestic and international travel

Comp & perks