Executive Assistant

Foundant Technologies

. Own the CEO’s calendar end to end, managing constant change, resolving conflicts, and protecting uninterrupted time .

Posted 11/9/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in Microsoft 365 tools, including Outlook, Teams, and SharePoint, while effectively managing executive calendars and operational workflows. Proven ability to support C-level executives in a fast-paced, private equity-backed environment, ensuring compliance and efficient communication.

Highest-signal resume keywords

Executive Administrative ExperienceCalendar ManagementExpense Management PlatformsMicrosoft 365 ProficiencyPrivate Equity Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingCompliance TrackingWorkflow ManagementMeeting CoordinationAction Item TrackingE-Signature SolutionsSalesforce ExperienceAI Tools ProficiencyTransaction Reconciliation

Soft Skills

Conflict ResolutionProfessional CommunicationJudgment ApplicationIndependent WorkOrganizational Skills

Tools & Technologies

Microsoft 365AirbaseRampPaylocityIroncladDocuSignAdobe SignSalesforceClaudeSharePoint

Industry Keywords

Private EquityVenture-ScaledCorporate GovernanceExecutive LeadershipOperational Lifecycle

About the role

Key responsibilities & impact

Own the CEO’s calendar end to end, managing constant change, resolving conflicts, and protecting uninterrupted time
Coordinate the Executive Leadership Team’s operational lifecycle, including meeting agendas, attendance, deadlines, reporting packages, and pre-read distribution
Plan agendas and logistics for executive offsites, board meetings, and other in-person touchpoints
Serve as a professional point of contact for board members, private equity partners, clients, and internal leadership
Track executive action items to closure, manage signature routing, and drive workflows forward independently
Manage monthly executive expense reporting, compliance tracking, and internal routing
Reconcile transaction details with corporate finance and private equity audit requirements
Use AI tools to synthesize information and improve workflow efficiency while applying judgment to ensure quality
Perform other duties as assigned

Requirements

What you’ll need

5+ years of executive administrative experience supporting C-level leaders
Minimum of 3 years directly supporting a corporate CEO of a minimum $50m+ revenue company
Advanced proficiency in Microsoft 365, specifically Outlook, Teams, and SharePoint
Working experience with expense or spend management platforms such as Airbase, Ramp, or Paylocity
Experience with e-signature solutions such as Ironclad, DocuSign, or Adobe Sign
Experience with Salesforce for basic lookup and tracking
Working proficiency with Claude or a comparable large language model
Availability to work core Pacific Time business hours
Ability to travel occasionally for board meetings, executive offsites, and company gatherings
Must be legally eligible to work in the United States
Experience within a private equity-backed, venture-scaled, or rapidly growing enterprise is preferred

Benefits

Comp & perks

Competitive salary and benefits
Tuition reimbursements
Lifestyle reimbursements
Bespoke mindfulness and fitness initiatives
Flexible PTO policy
Professional and personal development opportunities
Exposure to diverse ideas, expertise, and projects across multiple industries
Internal mobility and career growth opportunities
Autonomy and responsibility
Employee recognition
Accommodations throughout the interview and employment process